Swapnil Moreshwar Patil
Nashik, Maharashtra
Summary
An export clearance executive who organizes and oversees product shipments domestically and internationally. Responsible for preparing and processing and clearing all documents and permits, maintaining records of all transactions, assessing the product's qualities for export, and tracking shipments to ensure that they arrive at their destinations in a precise and timely manner. Moreover, I maintain an active communication line with team members, coordinating to ensure that all products and procedures stick to the company's standards and regulations.
Overview
13
13
years of professional experience
Work History
Senior Export and Import Executive
TGL Shipping Services Private Limited
01.2024 - Current
- Coordinated end-to-end shipment movement from Nhava Sheva, overseeing transportation, customs clearance, and container gate-in for timely deliveries.
- Executed end-to-end HBL and MBL documentation for sea export shipments.
- Handled submission of VGM, BL drafts, and Form 13 through Odex and Cargoes, ensuring compliance with regulatory requirements.
- Verified and ensured accuracy of key shipment documents, including Bill of Lading, COO drafts, Phytosanitary Certificate drafts, and lab reports.
- Maintained effective communication with transporters, drivers, customs clearance agents, and loading personnel. Collaborated with CHA and internal documentation teams to facilitate efficient customs clearance and cargo release.
- Coordinated with shippers to ensure timely submission of documents and readiness of shipments.
- Handled end-to-end online processing of Certificates of Origin (COO) and Phytosanitary Certificates, including CEPA and AIFTA compliance documentation.
- Managed the online submission of Shipping Instructions (SI) with major shipping lines such as Maersk, Hapag-Lloyd, Ocean Network Express, CMA CGM, Blue Water Lines, and Milaha Etc.
- Created export invoices and packing lists, preparing export checklists for efficient management of outbound shipments.
- Follow up on essential post-shipment procedures including EGM, Duty Drawback (DBK), ROCTPL, Etc.
Export and Import Executive
ACE FORWARDER PRIVATE LIMITED
07.2018 - 12.2023
- Manage customs clearance activities at ports in coordination with Customs House Agents (CHA).
- Coordinate with CHA for customs documentation, amendments, submissions, and regular follow-ups.
- Collaborated with shippers and internal documentation teams to streamline customs clearance process and expedite cargo release.
- Handle Shipping Bills, EGM (Export General Manifest), and other export logistics documentation.
- Create and approve shipment checklists to ensure all documentation and shipment processes are completed before dispatch.
- Prepare Export Invoices in compliance with customer requirements and export regulations.
- Supervise transportation activities from cargo dispatch until container gate-in at port locations.
- Monitored end-to-end shipment tracking, ensuring timely movement and delivery updates to stakeholders.
- Prepared and maintained MIS reports and Excel sheets, providing insights into daily, weekly, and monthly export operations.
- Handled RFID data management and updates for multiple clients, including CPU, SEPIO, I-TEK, PACK SEAL, WARNER, and BOULT.
Export and Import Documentation
Shipwaves Online Pvt. Ltd.
03.2016 - 08.2018
- Timely Preparation of Pre & Post Shipment Documentation for Smooth Import & Export Operation.
- Coordinated with customer, shipping line, CHA, and transporter for efficient stuffing and clearance.
- Delivered essential post-shipment documentation to clients, facilitating smooth communication and compliance.
- Track the shipment by Shipping line/ Airline and send Daily status to customer.
- Maintained data in ERP system and Excel for future reference and MIS preparation.
- ERP: - Shipment Booking, Expenses Booking , Billing to customer , Payment receipt.
- Certificate & License preparation for customer :-Shop Act IEC ICD Registrations, APEDA, Spice Board, MACCIA Registrations.
- Followed up with existing customers regularly to enhance business retention.
Customer Care Executive
CD Infotech
12.2014 - 02.2016
- Perform data entry related to both Import and Export shipments in internal systems and ERP platforms (including Oracle).
- Prepared and filed documents including EGM (Export General Manifest), shipping bill amendments, and Bill of Lading (BL) drafts and confirmations to support shipping processes.
- Developed export documentation checklists for each shipment, ensuring accuracy and compliance.
- Maintained and updated monthly shipment data for all CHAs (Customs House Agents) to facilitate reporting and audits.
Data Entry Operator
Hindustan Aeronautics Limited (Nashik)
02.2013 - 08.2014
- Working on Oracle & ERP System in Nashik Division
Education
Diploma - Computer
Pune University
01-2008
12th -
Pune University
01-2008
Skills
- Export Import Documentation
- Logistics
- Shipping Line Coordination
- Customer Service
- Custom House Agent
- Follow UPS
- SEA Freight
- Operations management
- Shipment coordination
- Logistics management
- Microsoft Excel
- Freight logistics
- Logistical transport planning
- Coo, CEPA, Phytosanitary, Test Report Etc
Languages
Marathi
Hindi
English
Hobbies and Interests
Playing cricket
Timeline
Senior Export and Import Executive
TGL Shipping Services Private Limited
01.2024 - Current
Export and Import Executive
ACE FORWARDER PRIVATE LIMITED
07.2018 - 12.2023
Export and Import Documentation
Shipwaves Online Pvt. Ltd.
03.2016 - 08.2018
Customer Care Executive
CD Infotech
12.2014 - 02.2016
Data Entry Operator
Hindustan Aeronautics Limited (Nashik)
02.2013 - 08.2014
Diploma - Computer
Pune University
12th -
Pune University