Truptirani Gujiri

• Doing an initial review by checking all crew documents and compiling them with candidate CoC regulations and requirements.
• Preparing Checklist: If documents are missing, prepare a checklist of pending items for client clarity.
• Reviewing documents received from the client and coordinating with the flag administration.
• Continuously follow up with the flag administration for SIRBs and CRAs.
• Cross-checking documents received from the flag against the candidates' originals for final verification.
• Notify the flag administration of any discrepancies and requested corrections.
• Send all completed and accurate CRAs to the client as a final delivery of our service.
• Compliance with flag state and international regulations.
• Preparing a client quote for the payment of invoices for the registration of the vessel, and the issuance of the necessary documents.
• Preparing the client invoice checklist and updated SOA for accounting invoice purposes for seafarer crew documentation-related jobs.
• Monitored client satisfaction regarding document processing, and resolved any issues efficiently.
• Tracked the dispatch and delivery of SIRB and endorsement documents, maintained courier records (tracking numbers, dispatch/delivery dates), and addressed delays proactively.
• Maintained accurate seafarer and flag-related job logs for all processed seafarer documentation to ensure proper record-keeping and audit readiness.
• Done crew documents of many vessels with different flags like Palau ( Mt Siddhi , MT YUN DA YOU 6/ ALIADA ETC.),ST.KITTS FLAG ( M3SX, MV CORSICA, MV FOREVER HAPPY, MV NADIA, NIUMATH III, M.T CLARITY, MV CERUS,MV DHANU, OJAS PRIDE, MINNATH, NAWAL, V.B PROGRESS, NIUMATH, RDS2, MV LARA, Aruby, AZALEA, AL MIRA) HONDURAS FLAG(TROY, LIONS, TRANQUIL SEA) ,GAMBIA FLAG ( MT PRS OCEAN),TANZANIA FLAG ( GBP MARINE , MT AZURE CELESTE, TURBO VOYAGER, EASTERN PEARL, KUDOS STAR, ANDAMAN SKIES, Marabella Sun, MT. SWIFT SEA RIDER, M.T.OCEAN FAYE, NIMBUS GAS),CAMEROON FLAG ( AMOR , TRIS GAS),COMOROS FLAG ( NEPTA, KELLY GRACE, DELVINA, OZANNO, MT Marabellasun) VANAUTU FLAG – ( WANSA GAS) ST.MAARTEN FLAG ( ABBROS,OCEANJET,COBA,CARNATIC,SALVIA,BENDIGO,MT BITU OCEAN,VERA,ALBA,AMLEB,AROC,ABLA,AREV,MT-SELENA,MT ANIKA, MT TWENTY ONE,MT BLUE NIL, MT ESTEGHLAL, MT ATLANTIS I) , SAN MARINO ( GASNORA)

ROLES & RESPONSIBILITIES:

• Crew documentation & ensure timely delivered documents to clients & flag states.
• Reviewing SIRB & Endorsement related application & process accordingly in requested flag states.
• Like(PALAU/DJIBUTI/SANMARINO/SKANKITTS/COOK ISLAND/CAMEROON/COMORS )
• compliance with flag state & international regulations.
• Gauge client satisfaction with the document processing service.
• Measure the client SIRB delivers by courier on time, track the courier number & dates and address any delays promptly.
• Processed all the documents comply with relevant regulations &standards.
• Contributed in updating seafarer’s related checklist.
• Maintained record of jobs processed into job log related to seafarer.

• Domestic/international tariff calculation as customer goods & logistics involved and giving
• best price to customer
• GST calculation, IEC in company-to-company courier services
• kyc/ authority letter/ check list/ invoice process
• Making invoice of shipment including SE rate fuel, GST, COVID surcharge, freight, royalty
• Doing Marketing for New client business
• Daily counter booking & online booking
• Daily tracking & solve customer complaints/ keeping records
• Monthly & Yearly billing and analysis
• Required Documents sorting and DRS, reports preparing

ROLES & RESPONSIBILITIES:

· Manage end to end recruitment process.

· Sourcing candidates from job portal (Naukri.com, shine.com) and scheduled interview process for potential candidates.

· Manage on boarding formalities.

· Conducting and validating document verification.

· Coordinating with PI process. v Exit interviews, completing exit formalities.

· Co-coordinating employee correspondence (offer letter, appointment-letter, confirmation letter)

· Co-coordinating Joining formalities, Documentation and file management.

ROLES & RESPONSIBILITIES:

• Day to day employee documentation download & personal file management,
• Analyzing employee documentation & preparing reports.
• Maintaining master data file of employee documentation report.