Vaishnavi Kale
Mumbai
Summary
Accomplished HR professional with extensive experience in workforce management, HR operations, and employee lifecycle management across global regions, including EMEAI. Demonstrates expertise in Workday HCM processing, SAP SuccessFactors, and PeopleSoft v9.1, ensuring data integrity and compliance with labour laws. Proven track record in process improvement and automation, including the development of Power BI dashboards and automated workflows that enhanced operational efficiency by over 60%. Adept at stakeholder engagement, project management, and delivering actionable workforce analytics to support strategic decision-making. Career focus includes driving organisational performance through innovative HR solutions and aligning HR strategies with business objectives.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Senior Workforce Management Representative
Dow Chemical's International Pvt Ltd
Mumbai
03.2024 - Current
- Supported end-to-end Workday HCM processing for employees across EMEAI, covering onboarding, transfers, leave administration, and offboarding for the India, Middle East, UK, and Africa-based workforce.
- Served as HR Operations subject matter expert for the EMEAI region, consulting with local business leaders and regional HR Business Partners to resolve workforce queries and escalations.
- Designed and implemented SLA frameworks across business processes supporting regional compliance, resulting in improved operational efficiency and a successful global rollout.
- Conducted regular audits of workforce data and HRIS systems, ensuring data accuracy and integrity across global employee records in line with company policies.
- Led mass offboarding for approximately 500 UK employees, ensuring a smooth workforce transition through meticulous planning and cross-functional coordination across HR, Legal, and Payroll.
- Developed Power BI dashboards and workforce analytics reports, providing leadership with data-driven insights to monitor KPIs, and support informed decision making.
- Automated the Leave of Absence process, transitioning from manual workflows to a digital platform, improving accuracy and significantly reducing processing time.
- Led the development of an automated letter creation application, contributing to process digitisation and reducing manual workload by over 60%.
- Managed cross-functional process improvement projects spanning multiple stakeholder groups, delivering results within budgetary constraints and tight deadlines.
- Built and maintained strong working relationships with vendors, negotiating contracts, and ensuring adherence to company guidelines and regional compliance standards.
- Trained new representatives, sharing knowledge and best practices for better team performance.
- Evaluated organisational needs, identifying underperforming areas and reporting recommendations for improvement.
- Coordinated with department heads to align HR strategies with overall business objectives, driving organisational performance.
- Collaborated with IT department to implement and maintain HR information systems HRIS .
- Designed and delivered training sessions on HR analytics tools and techniques to HR team members.
- Monitored and reported on service effectiveness, improving company efficiency.
- Mitigated audit risk with optimisation of compliance tools, identification of deficiencies and successful corrective actions.
- Liaised with senior leadership and addressed managerial needs by implementing technology solutions into business strategies.
HR Analyst
Deloitte Consulting, Offices of USI
Mumbai
01.2022 - 03.2024
- Managed and maintained HRIS platforms including PeopleSoft v9.1, SAP SuccessFactors, Workday HCM, ServiceNow, and HireVue to support global HR operations and data integrity
- Supported global onboarding and offboarding workflows, managing candidate data via advanced Excel (Macros, VBA) across performance management and hiring records
- Delivered accurate HR reporting metrics, dashboards, and ad-hoc analyses to enable data-driven decisions by HR leadership and business stakeholders
- Partnered with clients and business leaders to understand requirements and collaborated with empaneled vendors for talent sourcing and process improvement
- Conducted moderately complex data analysis using advanced Excel and PeopleSoft reporting tools, identifying trends and supporting workforce planning
- Maintained multiple PeopleSoft data tables ensuring data integrity across global employee populations.
Talent Acquisition Specialist
Collabera Inc
Vadodara
02.2021 - 01.2022
- Managed end-to-end recruitment lifecycle including interview scheduling, offer letter preparation, and onboarding coordination for multiple business lines
- Managed Workday communications to campus communities and collaborated with functional HR teams to support hiring needs
- Monitored and reported on key recruitment metrics, enabling data-informed decisions by hiring managers
- Sourced candidates through innovative internal and external techniques, working with third-party suppliers and agencies to fill critical roles.
Education
B.E. - Civil Engineering
Sant Gadge Baba Amravati University
Amravati, MH01-2020
Skills
- Workday HCM processing
- ADP systems
- Workforce analytics
- HR operations
- Employee relations management
- Labor law compliance
- SAP SuccessFactors
- PeopleSoft v91
- HR reporting and analytics
- Project management
- Stakeholder engagement
- Power BI dashboards
- Advanced Excel macros
- ServiceNow
Certification
- Certified Indian Payroll System & Income Tax
- Certified Human Resource Business Partner (CHRBP)
Accomplishments
- Automated LOA process end-to-end, eliminating manual steps and improving HR team efficiency.
- Drove ~60% reduction in manual letter creation workload via automated application development.
- Led successful offboarding of ~500 UK employees with zero compliance gaps.
- Delivered global SLA framework rollout adopted across EMEAI region.
- Built Power BI workforce dashboards enabling real-time KPI tracking for senior leadership.
Websites, Portfolios and Profiles
linkedin.com/in/vaishnavi-kale-23a107171
Timeline
Senior Workforce Management Representative
Dow Chemical's International Pvt Ltd
03.2024 - Current
HR Analyst
Deloitte Consulting, Offices of USI
01.2022 - 03.2024
Talent Acquisition Specialist
Collabera Inc
02.2021 - 01.2022
B.E. - Civil Engineering
Sant Gadge Baba Amravati University