Vidhi Thakkar
School Administration Manager And Student Counselor
Vadodara
Summary
Dedicated and detail-oriented School Administration Manager and Student Counselor with expertise in school operations, student support, documentation management, and parent communication. Strong experience in academic administration, staff coordination, and student counseling for academic and career pathways. Highly organized, process-driven, and committed to ensuring smooth institutional functioning.
Overview
12
12
years of professional experience
Work History
Senior Visa Counselor
Landmark Immigration
03.2025 - 06.2025
- Improved visa application success rate by providing comprehensive guidance and counseling to clients.
- Conducted thorough document reviews to ensure accurate preparation of visa applications, reducing rejection rates.
- Created informative resources for staff training purposes, increasing overall team expertise in visa matters.
- Supported applicants through visa process and helped correct different issues.
- Managed high-pressure situations calmly by using effective problem-solving techniques during unforeseen setbacks or delays.
- Drafted demurrers and replied to oppositions.
- Minimized risk exposure through careful advice on business operations and strategic plans.
Counselor
Future Link Consultants
11.2023 - 11.2024
- - Guided students academically and provided support with admissions and documentation.
- - Handled student inquiries and delivered accurate career-related guidance.
- Improved client satisfaction through consistent communication, empathy, and understanding of their unique challenges.
- Maintained accurate documentation of client interactions, assessments, and progress notes for effective case management.
- Educated clients on available community resources, fostering a sense of empowerment and selfsufficiency.
Administrative Head
Divine Life School
06.2022 - 03.2023
- - Managed school administration, office operations, and staff coordination.
- - Maintained student attendance, academic records, and documentation.
- - Handled parent communication, inquiry resolution, and school workflow processes.
- Evaluated employee performance regularly to identify areas for improvement or professional development opportunities.
- Organized events and conferences, ensuring smooth execution and positive outcomes for all attendees.
- Used Type computers and filing systems to collect, organize and store confidential information.
- Assisted executive team members with managing schedules, allowing them to focus on high-level tasks more efficiently.
- Verifying data accuracy in reports generated by other team members before submitting them to senior management helped avoid errors.
Counselor
Rao Overseas
08.2017 - 08.2018
- - Supported students with documentation, application steps, and academic counseling.
- Helped qualified immigrants, giving advice on correct visa for experience, skills and country of origin.
- Enhanced client understanding of visa requirements with clear explanations and step-by-step instructions.
- Coordinated diverse support services including translations, background checks, medical examinations among others essential for a seamless application process.
- Streamlined visa application processes for faster turnaround times and higher client satisfaction rates.
- Identified potential barriers to visa approval, proactively addressing concerns to improve clients'' chances of success.
- Developed strong relationships with embassy officials, resulting in expedited processing for urgent applications.
Counselor
Setu Overseas
09.2016 - 07.2017
- - Provided academic and admission counseling to students seeking overseas opportunities.
Joint Custodian
Muthoot Fincorp Pvt. Ltd.
02.2013 - 04.2014
- - Managed cash operations, branch coordination, and customer service activities.
Education
MBA - undefined
Symbiosis Centre for Distance Learning
01.2012
BBA - undefined
Saurashtra University
01.2009
Higher Secondary (12th) - undefined
GSEB
01.2006
Secondary School (10th) - undefined
GSEB
01.2004
Skills
- School Administration & Daily Operations
- Student Counseling & Mentoring
- Documentation & Record Management
- Admission Support & Inquiry Handling
- Parent and Staff Communication
- Attendance & Academic Coordination
- Team Support & Issue Resolution
- MS Office, Internet, Tally
- Fluent in English, Hindi & Gujarati
Timeline
Senior Visa Counselor
Landmark Immigration
03.2025 - 06.2025
Counselor
Future Link Consultants
11.2023 - 11.2024
Administrative Head
Divine Life School
06.2022 - 03.2023
Counselor
Rao Overseas
08.2017 - 08.2018
Counselor
Setu Overseas
09.2016 - 07.2017
Joint Custodian
Muthoot Fincorp Pvt. Ltd.
02.2013 - 04.2014
MBA - undefined
Symbiosis Centre for Distance Learning
BBA - undefined
Saurashtra University
Higher Secondary (12th) - undefined
GSEB
Secondary School (10th) - undefined
GSEB