Ayesha Begum M S

Job Title: Payroll Specialist – Multi-Country (Onsite Payroll Management)

Job Summary:

Experienced payroll professional responsible for end-to-end management of onsite payroll processes across multiple international regions including Australia, Singapore, UAE, KSA, UK, USA, Canada, France, and Switzerland. This role requires close coordination with payroll vendors, internal finance teams, and employees to ensure accurate and timely payroll processing in compliance with local regulations.

Key Responsibilities:

Manage onsite payroll operations for the following regions:

• Australia, Singapore, UAE, KSA, UK, USA, Canada, France, and Switzerland, with vendor support.
• Collaborate with third-party payroll vendors to ensure accurate, timely payroll processing.
• Prepare monthly payroll input and output reports, including headcount reports, payroll summaries, and variance reports.
• Validate pay registers and payroll calculations received from vendors.
• Review and process employee-related payments such as loans, salary advances, bonuses, and final settlements in coordination with HR and finance teams.
• Share finalized payroll reports with the finance team for booking and payment release post payroll closure.
• Address finance team queries related to payroll cost allocations, GLs, and employee-level payment breakdowns.
• Manage and resolve employee queries related to salary, deductions, reimbursements, and statutory compliance after payroll release.
• Ensure compliance with statutory regulations and internal controls for each country’s payroll.
• Track and maintain audit trails and documentation required for payroll audits.
• Collaborate with internal stakeholders including HR, Finance, and Compliance for smooth payroll operations.
• Identify process improvements and support automation initiatives to improve payroll accuracy and efficiency.

Payouts handled:

• Joining Bonus
• Employee Referrals
• Notice Period Buyout
• Vantage points payout for interview panels

TA Data Maintenance:

• Updating the TA MIS Report
• Publish a monthly business report and ad hoc reports as needed
• Effective Audit Closure

Vendor Empanelment and Payments:

• SIRA renewal for both new and current vendors annually
• Maintain all vendor MSAs and renew them on time
• Submit monthly provisions to the finance
• Creation of Indents using CPRT Tool
• Follow up with the Procurement team on the PO
• Follow up on vendor payments with the finance departments
• Validation and Approval of Invoices on the Vendor Portal
• Connect with vendors to address their quires on time
• processing all invoices according to the agreed-upon SLA

Roles & Responsibilities of Global Payroll Management and Sodexo Support:

Payroll Activity (KSA, UK, Australia, UAE, Singapore, USA and Canada):

• Process Monthly and Semi Monthly payroll for all GEO
• Ensuring all aspects of the payroll cycle is processed, reconciled, audited, validated and transmitted accurately in a timely manner
• Ensure that all activities are performed in compliance with internal and external regulations
• On-time salary release for all the employees
• Reconciling the leavers and joiner report with payroll input
• Manage processing of off-cycle payroll
• Work with treasury team to ensure the timely payments release
• Work closely with payroll vendor for timely processing of salaries and pay slips
• Responding to payroll related inquiries and resolving concerns
• Corresponding with finance regarding any audit queries / cost variances
• Provide standard and ad-hoc payroll reports as needed by various departments
• Standardizing the Payroll activity

Sodexo Payment:

• Monthly On-time Sodexo credits to the employees.
• Resolve the employee queries and provide better services to the employees.
• Conduct regular meetings with Sodexo team and employees to understand the employee issues.
• Ensure excellent customer services levels are maintained when communicating with both internal and external customers

Roles & Responsibilities of Offer Release and TA MIS:

• Offer Generation as my regular and everyday activity.
• Generate all the Domestic and Onsite offers end to end through the Success Factor tool, register acceptance or rejection, then redirect to onboarding or hiring personnel as needed.
• Offer management is a focus area for nearly all HR technology leaders, it’s usually bundled with a more robust package. I make sure that it’s carried out seamlessly between talent sourcing, interviews, offers, onboarding, and training without leaving the interface.
• Set multiple approval levels before final dissemination.
• Publishing daily, weekly and monthly MIS reports on Recruitment.
• Ad Hoc Reports based on need.
• Out Station Campus Drive Coordination

Roles & Responsibilities of Payouts:

• Joining Bonus
• Employee Referral
• Notice Period Buyout inputs to CNB team
• Relocation Expenses Claim submission to Finance Team

Automation:

• Coordination with EGBI team for automation of TA MIS Reports

Roles & Responsibilities:

• Deliver a product demo to the clients
• Go Live with Simpliance configuration, provide ongoing guidance, and train new clients.
• Control of the Help Desk Centre
• completion of daily tasks that have been allocated.
• Preparation of User Manual and manage version control.
• Testing of a new version of a simpliance product after an upgrade
• Ensure client compliances are completed on time.
• Client visit

Roles & Responsibilities into MIS and Operations (May 2015 to 31 Mar 2017):

• Offer Generation on a daily basis.
• Publishing daily, weekly and monthly MIS reports on Recruitment.
• Ad Hoc Reports based on need.
• Resource management – SO and indent creation/modification/cancellation.
• New joiner project allocation.
• Volunteer – Conducting Fun Activities for TA Team.

Roles & Responsibilities into Background Verification (Dec 2010 – April 2015):

• Follow up with the shortlisted applicants for documents prior joining.
• To ensure Background checks are initiated for all the candidates.
• Coordinating with the BGV Agencies for prioritization of the background checks.
• Follow up with Employees for preceding company files.
• Publishing BGV updates to Recruiters, BUHR and Program Managers.
• Updating PAN India tracker on a daily basis.
• Validation of Vendor Invoices and follow up with the Finance group for Vendor payments.
• Ensure all the BGV reports are stored in Centralized Employee folder.
• Resolutions of Background check queries within SLA.
• Follow up with BUHR, Employee and Security Leader for Ratification closure.
• Renewal of BGV employer Agreements.
• Providing Ex-Employee verification.