Rohit Kumar

Dynamic Company Secretary and Compliance Officer with extensive experience, excelling in regulatory compliance and stakeholder communication. Proven track record in managing board meetings and preparing comprehensive reports, demonstrating strong analytical thinking and adaptability. Adept at maintaining statutory registers and ensuring corporate governance standards are met.

• Draft and finalize the agenda for Board Meetings, and other committee meetings and ensuring all key topics and compliance items were included.
• Convening/ Conduct of Committee Meetings and Board
• Accurately documented and prepared minutes of Board and Committee meetings, ensuring clarity, completeness, and compliance with statutory requirements, and followed up on action items and prepared an action taken report for all the meetings.
• Assistance in preparation of various reports to be submitted to the management.
• Independently conducted Investor Conference Calls of around 50 investors on an average, prepared reports & presentations.
• Managed the CSR activities of the company’s associated NGO, including planning new initiatives, maintaining accounts, and conducting CSR Committee Meetings and regularly visit to all the beneficiaries, like school, beautician training center and physiotherapy center, and prepared Impact Assessment Report solely for the Organization.
• Coordinated Plant visits for 20-25 shareholders per visit, overseeing logistics, presentations, and interactions during the visits.
• Ensured timely and accurate BSE and NSE filings, quarterly compliance reports, and MCA filings in accordance with statutory requirements.
• Contributed as a key member of the POSH (Prevention of Sexual Harassment) Committee, managing meeting records and compliance.
• Working closely with the RTA and Depositories for Share Transfer/ Transmission/Name Deletion/Duplicate Issuance for physical share certificates of around 200+ cases.
• Conducted a comprehensive Insider Trading session for Management and Senior Management in compliance with SEBI (PIT) Regulations.
• Prepared investor presentations, ensuring clear and effective communication of company performance and future strategies, also handling the Investor Relations Department, addressing queries from investors and shareholders through emails and calls, providing timely resolutions to their concerns.
• Preparation of the Annual Report for the company, coordinating with various departments to gather necessary information and ensuring compliance with regulatory standards.
• Co-ordination with Banks for documentation for payment of Dividend along with this handled Dividend Revalidation Requests for more than 80 shareholders.
• Recording and Maintaining Structured Digital Database of the 50 Designated Persons as per SEBI (PIT) Regulations, 2015.
• Managed logistics for investor conference calls, prepared presentations, and responded to queries, ensuring smooth communication with stakeholders.
• Prepared and maintained statutory records such as registers, forms, and filings, in line with Companies Act and other relevant laws.
• Coordinated the compliance of legal documents and agreements, including board resolutions and corporate filings.
• Contributed to the preparation and review of Annual Reports and Financial Statements, ensuring accuracy and compliance.
• Gained practical experience in secretarial audits and regulatory reporting under SEBI and other regulatory bodies.
• Assisted in shareholder communication, including general meetings, proxy forms, and other investor relations activities.
• Drafting Code of Conduct, Policies etc. applicable on the Company.
• Updating Website as per the requirement of Statutory Compliance.
• Filing and Preparation of Resolution and Forms as per Companies Act, 2013.
• Ensure Meeting Quarterly/Half Yearly/Annual/Event based compliances in timely manner.
• Effective follow-ups with consultants, Regulators, Intermediaries, Registrar Transfer Agent, Auditors etc. to ensure the assignment is completed on time.
• Drafting responses to Statutory or Legal Notices/communications from Regulators/ Stock Exchange
• Dissemination of Information and disclosures to Public via Stock Exchange, Newspaper Advertisement and Company’s Website under SEBI (Listing Obligation and Disclosure Requirements) Regulations, 2015, SEBI (Substantial Acquisition of Shares and Takeovers) Regulations, 2011 and SEBI (Prohibition of Insider Trading) Regulations, 2015 etc.
• Handled the work of four Group Companies out of which one is Public Limited.
• Drafting Code of Conduct, Policies etc. applicable on the Company
• XBRL-Financials

Preferential Issue: Acted as a team member in the process of allotment of equity shares under preferential issue to the promoter and promoter group, including preparation of the following documents

• Meeting resolutions
• Intimations to the Stock Exchange
• ROC forms, viz.: PAS-4, PAS-3, PAS-5
• In-principle approval documents
• Listing approval documents
• Corporate action forms
• Trading approval documents

Stock split: Preparation of meeting resolution, declaration of record date, and intimation to stock exchange, application to stock exchange, and depositories, etc., and further until trading approval

NSE listing: Preparation of documents and filing of docs for the approval of listing and clearing any discrepancies, if any, and attending the bell-ringing ceremony at NSE Mumbai with management.

Reclassification of promoters to public Preparation of relevant documents and filing of application with the stock exchange and other related compliances

• Engaged enthusiastically in all office activities, fostering a positive and collaborative work environment.
• Certificate for innovation from scrap on Engineer's Day conducted annually by the Company

• Name: Rohit Kumar
• Date of Birth: 20/09/1996
• Father’s Name: Krishan Lal
• Mother’s Name: Veena Devi
• Current Address: 9/31 Block B Moti Nagar Delhi-110015
• Permanent Address: Village+ Post- Bainsi, District- Rohtak, Haryana-124514

• Identifying new ideas
• Listening to music
• Cricket, and adventure

I hereby declare that information given above are true and correct to the best of my knowledge.