Gabber Singh

Role and Responsibilities:-

Accounts Payable (AP) is responsible for processing all invoice and non-payroll payments. Accounts payable is the aggregate amount of an entity's short-term obligations to pay suppliers for products and services which the entity/company purchased on credit.

• A) Invoice posting team:- Posting the vendor invoices, if they found any wrong details (quantity mismatch, amount mismatch, or both, any require field is missing or not visible proper like invoice no., vendor name etc,then they post the invoice as park document.
• B) Vendor Reconciliation:- Making the vendor reconciliation statements for vendors.
• C) CPI(Critical Performance Indicator):- The Urgent Invoices are covered under CPI.
• D) KPI(Key Performance Indicator):- The high parked value, Overdue invoices, No GRN(Goods Receipt note) activity and Ageing Activity are covered under KPI.
• E) Ageing Activity:- The Overdue Value invoices which are parked under various reasons like No Goods Entry, PO Budget Exceeded, PO Limit Exhausted, Incomplete GRN, Item not on PO. We have to resolve the invoices by sending email to PO Buyer, calling the vendors
• F) No GRN(Goods Receipt Entry):- The Invoices parked under No GRN means that invoices covering services or goods have not been received at client site. Site Engineer has to do GRN that means Goods are been received on the site and then only we can process the Invoices.
• G) T&E : Processing Travel and expenses so that employees get their amount on time.
• H) Parked and blocked report: Publish Parked and Blocked report on weekly basis
• I) DAT- Audit before payment run
• Tool used:- Oracle(JD Edward Enterprise), Savion Tool
• Screens used in Oracle are Supplier Ledger Enquiry, Voucher Entry with Match, Logged Voucher Entry, Open PO Enquiry, Open PO Receipt Enquiry, Match Logged Voucher (no tolerance), and Standard Voucher Entry.
• Supplier Ledger Enquiry: - we have check whether invoices are already processed in the system and against which invoice PO is been Utilized.
• Open PO Enquiry:- We can check whether PO is created for correct vendor that is on invoice or not for how much amount PO is been created and who has created the PO.
• Voucher Entry with match: - We can post the invoice by using this screen.
• Standard Voucher Entry: - We get a case where the invoice and credit note having same amount that’s need to be nullified we use G/L account number to post the invoice and Credit Note and status of the invoice and credit note needs to be paid in full
• Achievements & Process Initiatives
• Received multiple appreciations from customers & regional directors
• Preparation of Standard operating procedure (User Guides)
• Involved in Knowledge Transfer sessions & implementing the Knowledge captured remotely
• Transitioned new processes to offshore location
• Involved in client interaction to capture the updates & educating the team on the updates captured.