Ms. Thrity Bhagat
Flat No 104- 1C Wing, Salsette Parsi Colony, Old Pump House , Andheri East,MH
Summary
Energetic, Experienced, Resourceful and Proactive Support to C-Level Executives Personal Summary A dedicated and highly motivated professional with over 15 years of experience in coordinating, planning and supporting daily operational and administrative functions in a highly classified environment. Possess a strong ability to work independently or within a team in a fast-paced dynamic environment. Ability to maintain high standards in client relationship management with excellent problem-solving skills. A multitasker with attention to detail, employs professionalism and exceptional communication skills to meet client and organizational objectives. Works with a sense of urgency and anticipates senior management needs. Willingness and desire to learn, improve and grow. Key Achievements Saved lacs for the company through venue negotiations and connects Ensured on-time actionable’s through follow ups with HODs and leadership teams Successfully organized large opening and inauguration events and offsites Chosen to represent Intercontinental on their brochures and in-room communications
Overview
14
14
years of professional experience
Work History
Executive Assistant to CEO
Fosum Hive – Ahuja Hive Construction’s Pvt Ltd Mumbai
2020.03 - Current
- Support the CEO/MD in his day-to-day affairs including emails, correspondence and scheduling of Meetings and events.
- Coordination with the other team members in department for any business requirements.
- Balancing multiple tasks within deadline-driven atmospheres while providing top-level customer service and maintaining strict attention to detail.
- Attending Calls, Taking Messages and welcoming the visitors.
- Travelling with the CEO/MD and supporting him for his meetings and other co-ordinations.
- Maintaining data in word and excel format and confidential documents.
- Encouraging and building mutual trust, respect, and cooperation among team members.
- Support the Board with production of agendas, minutes and key papers.
- Arranging travel and accommodation for the CEO and Self-including visa processing, ticketing, hotel booking and other arrangements.
- Handling Task of various general administrative functions and maintaining all the records for the CEO.
- Day to day planning and organization of the CEO’s diary.
Executive Assistant, Managing Director & Admin Manager
Giesecke & Devrient MS India Pvt. Ltd
Mumbai
2018.07 - 2020.02
- Support the CEO/MD in his day-to-day affairs including emails, correspondence and scheduling of meetings and events.
- Travelling with the CEO/MD and supporting him for his meetings and other co-ordinations.
- Organizing leadership/strategy off sites for senior management and managing their travel and stay arrangement.
- Documenting the minutes of meetings and following up on actionables.
- Support the Board with production of agendas, minutes and key papers.
- Team coordination and act as a point of contact between different teams and setting up and following up on review and inter-departmental meetings.
- Administrative responsibility for clerical and other staff and provide administrative support including responsibility for managing office supplies and general maintenance.
- Work with the communications team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.
- Keeping abreast with all organizational changes and business developments.
- Ensuring the smooth flow of information within the company.
Executive Assistant - Managing Director
CB Richard Ellis Pvt Ltd (CBRE South Asia Pvt Ltd)
Mumbai
2016.07 - 2018.07
- Capital Markets & Head - Western Region Working with the Managing Director and other staff to:.
- Comprehensive administration duties in support of the Managing Director, board and senior management.
- Arranging travel and accommodation for the Managing Director.
- Day to day planning and organization of the Managing Director’s diary.
- Dealing with the Managing Director’s post and correspondence.
- Set up meetings and appointments, organizing venues and hospitality for visitors etc.
- Responsibility for the ordering of stationary and office supplies.
- Service the Board including the production of agendas, minutes and key papers.
- Document minutes of all meetings as directed by the Managing Director.
- Undertake mailings and communication as directed by the Managing Director.
- Set up and maintain the integrated electronic and paper-based filing systems.
- Work with the communications team to maintain and develop databases and mailing lists to ensure they are current and up to date at all times.
- Maintaining the company’s records including personnel files.
- Any other duties appropriate to the post.
Executive Assistant - LOB Head & Executive Vice President
Edelweiss Securities Ltd
Mumbai
2014.04 - 2016.06
- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Taking care of clients of banks or other companies and helping them in regards to any documents required by them.
- More than 200 of Empanelment’s done successfully with in the deadline.
- Making travel and guest arrangements for the senior management including visas.
- Efficiently managing the reimbursements of my colleagues from other offices.
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Handling administrative work and handling administrative complaints from team members.
- Managing and tracking vendor biils.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
- Encouraging and building mutual trust, respect, and cooperation among team members.
Public Relations - Director
Luthra Water Systems Pvt Ltd
Mumbai
2011.12 - 2014.03
- Keeping a track of sales report.
- Keeping the track of vendors and maintenances of the organization.
- Managing new joiners.
- Handling the Visitor Management System.
- In charge of stationary indenting.
- Taking care of all the festive needs of the organization every year.
- In charge of all the Administration work (Faxing, Filing, Copying, Phone Calls etc.).
- Getting updated with the new systems of the organization and training colleagues.
- Handling the complaints of the employees regarding general office administration.
Supervisor, Co-operate Supervisor
Jester Entertainment
Mumbai
2010.05 - 2011.10
- Customer service, supervising a team of junior executives and meeting client’s expectations.
- Co-coordinating events, seminars and conferences.
- Insuring customer satisfaction in terms of travel and boarding/lodging arrangements for a large group of people at an any given point of time.
Platinum Consultant Mumbai, Co-Ordinator
2008.02 - 2010.04
- Worked as a coordinator, coordinating with the customers and with the insurance company, maintaining customers data, updating customers details at regular interval , sending timely reminders to customers for timely premium payments.
- Interaction with customers and providing resolutions for their complaint.
Captain
Hotel Park Plaza, Royal Palms
Mumbai
2005.11 - 2006.11
- Handling a station, taking orders and serving the guest.
- Familiarizing and training the new team members.
- Assisting the manager in implementing systems & standards of the organization.
- Maintaining proper stores & equipments required for the restaurant.
- Maintaining file and registers of the outlets.
- Supervising on service flow during operations.
- Cashiering when required.
- Taking briefing and asking questions about, hotel happenings and menu knowledge.
- Guiding and motivating staff during work.
- Making duty roaster and reports.
- Planning for busy meal period and advance reservations.
Hostess /Front Desk
2004.12 - 2005.06
- INTERCONTENENTAL-THE GRAND Mumbai, Greeting, escorting and seating the guest and gauging guest satisfaction levels.
- Identifying the areas of bookings and implementing ideas, maintain daily guest comment card analysis and feedback on day-to-day basis.
- Planning for busy meal period and advance reservations.
- Maintaining good guest relationship and creativity for special occasions.
- Giving inputs in promoting the outlet menu and planning for special events and V.I.P guests.
Education
B’Com -
Himalayan University
Diploma - Hotel Management
SNDT Women’s University
Diploma - Int Airlines & Tourism Mgmt
Indian Merchant
HSC - undefined
Ness Wadia College of Commerce
SSC - undefined
Model English School
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills
Customer Service
Protocol adherence
Organizing inventory
Assessment protocols
Office administration
Travel experience
Travel arrangements coordination
Special events support
Time management skills
Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Timeline
Executive Assistant to CEO
Fosum Hive – Ahuja Hive Construction’s Pvt Ltd Mumbai
2020.03 - Current
Executive Assistant, Managing Director & Admin Manager
Giesecke & Devrient MS India Pvt. Ltd
2018.07 - 2020.02
Executive Assistant - Managing Director
CB Richard Ellis Pvt Ltd (CBRE South Asia Pvt Ltd)
2016.07 - 2018.07
Executive Assistant - LOB Head & Executive Vice President
Edelweiss Securities Ltd
2014.04 - 2016.06
Public Relations - Director
Luthra Water Systems Pvt Ltd
2011.12 - 2014.03
Supervisor, Co-operate Supervisor
Jester Entertainment
2010.05 - 2011.10
Platinum Consultant Mumbai, Co-Ordinator
2008.02 - 2010.04
Captain
Hotel Park Plaza, Royal Palms
2005.11 - 2006.11
Hostess /Front Desk
2004.12 - 2005.06
SSC - undefined
Model English School
HSC - undefined
Ness Wadia College of Commerce
Diploma - Int Airlines & Tourism Mgmt
Indian Merchant
Diploma - Hotel Management
SNDT Women’s University
B’Com -
Himalayan University