Pankaj Pathak

HR Professional with more than 18 years of experience in Social Audit/HR/IR/Contract Labour Management/Personnel Management/Training & Development/Administration & Facility Management/Employee Welfare with a reputed organization.

• Achievements in certification audit like; SA8000, WRAP ,SEDEX with maximum 2 nos. minor NC.
• Achievement in C-TPAT security audit passed with 99% and GSV audit with 96%.
• Achievements in absenteeism control down from 20% to 6%
• Reduced manpower budget with 10%.
• Reduced attrition rate 8%
• Stopped strike several times due to various reasons.
• Greenfield project handling independently from start to end.

• Guest house, Canteen, Housekeeping, transportation arrangement for internal or external employee of company.
• Efficient housekeeping & catering requirement for guest / employee.
• Planning, sourcing and maintenance of AMC for Company
• Taking care of daily & monthly MIS reports
• Responsibilities for travel & Hotel arrangements for domestic only
• Overall responsibility for Security & Maintenance of movable & immovable company’s assets.
• Heading activities related to Hospital, Colony, Transport, School, Temple, Club, Sports, Cultural as well as other related activities.
• Maintains administrative staff by orienting, training, maintaining a safe and secure work environment.
• Building/Office/Guest House/Canteen maintenance time to time whenever required.
• Facilities management to all the employees as per company policy & procedures.

• Celebrate Birthday parties for employees.
• Given different awards to staff/workers on monthly/yearly.
• Indoor Games as well as Outdoor games, like Chess, Cricket, Badminton etc.
• Organize events such as Ganesh Pooja, Diwali pooja, Dushera pooja, Vishwakarma Pooja, Independence day, Republic day, Holi etc.
• Picnic at intervals on a regular basis.

• Liaison works with diff. Government offices like PF, ESIC, Labour office, Factory Office, PCB, Police, Electricity etc.
• Responsible for timely renewed Factory License, PC, Fire NOC, Contractor License, Petroleum Installation License, Building Stability certificate and other yearly/half yearly docs through 3rd party competent person.
• Responsible for timely submit of different statutory return.
• Ensuring prompt resolution of employee grievances & maintaining cordial employee relations.
• Forecasting & anticipating problems and resolving the problematic situation before they manifest
• Initiate disciplinary procedures as and when required. Interaction with employees, Issue the absenteeism letter, warning letter, charge sheet & conduct the Domestic Inquiry.
• Organize and attend meetings of various committees which include workers and executives handling day to day IR issues.
• Redressal of grievances on right time & right way.
• Ensuring resolution of employee grievances by adopting methods like counseling and establishing works committee.
• Motivating the work force through training & development program as & when possible this results into mitigated attrition
• Ensuring proper discipline & facility to all employees.
• Facilitating open communication channels in the organization to promote openness and transparency across hierarchical levels.
• Establishing the entire HR framework from scratch, encompassing strategic manpower planning, large-scale recruitment, legal compliance, training and development, safety protocols, and fostering a new organizational culture in new factory.
• Greenfield project handling independently from land acquisition to successful operation of factory.

• Handled labour contractors & contractual work force /check regularly all relevant statutory records e.g.; Labour License/PF /ESIC or WC Policy/Wages Register/Issue work orders & Annual Agreements - Accidental claims under WC Policy etc.
• Develop and implement procedures for contract management and administration in compliance with company & government policy.
• Ensure contract close-out, extension or renewal.
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Ensure that contractor is in compliance with legal requirements, owner specifications and government regulations.
• Finalization and termination of contractors.
• Contractor’s audit on as per Supplier Control Plan (Monthly/Quarterly/Half Yearly/Yearly etc.)

• Prepared Training & Development Calendar as per required standard like; ISO, SA8000, WRAP, C-TPAT & others
• Ensuring to facilitate the training programmers for employees as per the approved calendar
• Implemented Training & Development Process as per required standard like; ISO, SA8000, WRAP, C-TPAT & others
• Identifying training & development needs across levels through mapping of skills required for particular positions and analysis
• Conceptualizing & developing training & development initiatives for improved productivity, building capability and quality enhancement.
• Facilitating Management Development Programs including technical and soft-skills training programs.
• Arranging /coordinating specific technical training based on job / project requirements

• Planning Manpower requirements in consultation with heads of different functional & operational areas
• Preparation of Job Description (JD) for each positions & validation of JDs through functional heads
• Sourcing profiles through various resources like Placement Consultants, Job Sites, Own reference, coordinating/conducting interview
• Releasing offer letter to selected candidates. Regular follow-ups till the on boarding of candidate.
• Joining Formalities of new recruits, Induction, brief description of company policy procedure.
• Accountable the complete recruitment life-cycle for sourcing the best talent from diverse sources ate manpower requirements.

• End to end processing of company payrolls.
• Payroll, Wages & Salary administration of company and contract roll employees.
• CTC Details, Manpower reports, Overtime & late coming reports, Absenteeism Reports, PF & ESI Reports, Loan & Advance schedul ing / management.
• Handling Payroll and related statutory matters on monthly basis.
• Accountable for the timely & accurate salary disbursement (all permanent employees, contractual and other agencies)
• Preparation of policy regarding validation of overtime & maintenance of record of overtime as per statutory requirement.
• Involved in handling promotions, up gradations, transfers, and annual revisions, full & final settlements.
• Accountable for Leave Management (EL, CL, SL, ML, PAL, COFF) of staff & workmen & Maintain records as per norms.
• Monitoring & implementing change in salary/wages as per Minimum Wages.
• Generating various MIS report and tracking of expenses against manpower.
• Meeting with MD to find if any specific issue needs to be tackled on our part.

• We are accountable for different buyer’s audit in the organization. This covers entire social, legal, safety compliance in the organization. Handled various audit agency in the factory i.e. SGS, Intertek, T- Group, Omega compliance, RINA India, BSI group for different buyers
• I.e. Zara, Decathlon, DKNY, US-Polo, PVH, Carrefour, Polo Ralph Lauren, Kenneth Cole, Li & Fung, Wall Mart etc.
• Handled various certification audit i.e. SA 8000, Sedex, WRAP, WCA, BSCI, H&M, GOTS, CTPAT/GSV audits etc.
• Conduct periodic internal reviews or audits to ensure that compliance procedures are followed & maintain documentation of compliance activities, such as complaints received or investigation outcomes etc.
• Ensure to adhere legal audit to the house policies, enforcing regulation in all aspect as well as provide guideline on compliance matter and well verse in legalguide.
• Identify compliance issues that require follow-up or investigation.
• Revise policy, procedures, reports etc. periodically to identify hidden risks or non-conformity issued during audits.
• Review the work of colleagues periodically to identify compliance issues and provide advice or training time to time.
• Collaborate with HR Manager to monitor enforcement of standards and regulations.
• Discuss emerging compliance issues with management or employees.
• Provide employee training on compliance related topics, policies, or procedures.
• Direct environmental programs, such as air or water compliance, above ground or underground storage tanks, spill prevention or control, hazardous waste or materials management, medical waste management, indoor air quality, integrated pest management, employee training, or disaster preparedness
• Review or modify policies or operating guidelines to comply with changes to environmental standards or regulations.
• Review and proper monitoring of different committee’s like canteen Committee, Health & Safety Committee, Internal Complain Committee, Works Committee’s MOM & conclusion etc.
• Disseminate written policies and procedures related to compliance activities.
• Discuss emerging Compliance issues with management and employee.
• Collaborate with management team to make sure that the entire company is aware of compliance requirements and issues.
• Work closely with department managers to review all departmental policies for compliance issues & reviewing, documenting legal documents for our future reference.

• Ensuring adherence to compliance of different buyers like; H&M ,Zara, Decathlon, DKNY, US-Polo, PVH, Carrefour, Kenneth Cole, Li & Fung, Wall Mart etc.
• Ensuring adherence to compliance of different certificate like; SA8000, WRAP, SEDEX, BSCI, WCA, GOTS, GRS, OC, C-TPAT, GSV through different certification body like; RINA, BSI, SGS, Intertek, Control Union etc.
• Managing the complete recruitment cycle for sourcing the best talent from diverse sources after identification of manpower requirements.
• Managing the payroll functions of Staff, Workers & contract workers.
• Arranging/coordinating specific technical training based on job / project requirements.
• Counseling of employees on various matters.
• Managing General Administration-Canteen, Transport, Security, Manpower, Housekeeping, Accident Cases, Pest - Control and Pre & Annual Medical Check – up.
• Managing Safety & Security of Plant.
• HR Budgeting & Planning for various Events.
• Sustaining the records for Personnel & Administration Department Employees’ Personal Files, Attendance Registers, Performance Appraisal, Contractors’ Agreements, Contractor Registers, Leave Register, Accident Register, etc.).
• Ascertaining the compliance of statutory provisions under the various Labour & Industrial Laws like Provident Fund Act, Contract Labour Act, Minimum Wages Act, Bonus Act, Payment & Wages Act, etc.
• Ensuring adherence to statutory compliance in areas of Factory, IR and the social security legislations.
• Furnishing the MIS data to management for taking decision on regular basics.