Process – GFSS (Global Payments)
Sub process - Travel and expenses
- Verification of Docs which is produced by Employees (Travel and expenditure)
- Post verification and respective checks shall be proceeding further for payments
- Handling queries and escalation raised by employees
- Maintain the formal ledger of history documents for future reference
Sub process – Vendor Data Management
Due Diligence: Is a joint project owned by Global Procurement Office (GPO) and Office of Ethics and Compliance Team (OEC and its main objective is to review and assess suppliers of SAP and ensure that they are compliant to SAP’s zero tolerance to bribery, corruption, fraud and any conflict of interest that may arise
- DD team will send an Initial Risk Assessment to LOBs who used the supplier for the past 24 months
- After gathering the responses and the LOB answered YES to any questions, then we will contact the supplier to send them another questionnaire which is Supplier Anti-Corruption Questionnaire
- Blocking and Unblocking of Vendor: Blocking vendor master data enables you to block data that is no longer required for any business purposes
- The data is blocked and not deleted as it is still in the retention period
- The blocked data is no longer available for any business transactions or business use
- The data is no longer displayed in existing business objects
- You cannot edit, create new business objects or conduct follow-up activities with the blocked data
- Addition and Deletion of Vendors
- Phase 2 which now involves the creation of new supplier which will also undergo with Due Diligence Process
- Following up of the Inbound tickets by the suppliers and vendors within the Stipulated time frame
Sub process – Accounts Payables
Australia and India Invoices Posting:
- As the business transactions are carried out individually in the vendor accounts
- All the transactions that are processed in accounts payable are recorded directly in the general ledger account
- Comparing the PO of the vendors and with the invoice and post the invoice or act accordingly
- Calculate the GST and Shipping charges for the services rendered and use Proper tax code (Australia)
- Maintain the team’s KPI for every month
- Following up of the Inbound tickets by the suppliers and vendors queries within the Stipulated time frame.