Piyush Sharma

• Security Management - Conducting regular checks at employee and material gates to ensure proper handling of inward and outward movements, including maintaining records of RGP (Returnable Gate Pass), NRGP (Non-Returnable Gate Pass), visitor registers.
• Monitoring live feed from all CCTV cameras on daily basis and taking prompt action in event of breakdown of any CCTV cameras, ensuring timely repairs or replacements.
• Canteen Management - Ensure employee satisfaction. Proper record of canteen registers for lunch, snacks and breakfast. Prepare lunch menu in advance by coordinating with canteen committee members.
• Housekeeping & Horticulture services - SOPs / checklist displayed and proper scheduling of services are adhered accordingly.
• Managing housekeeping staff, ensuring cleanliness and orderliness, managing budgets, coordinating schedules, and collaborating with other departments.
• Transportation Management - Led and managed a transportation team of 5 members, including dispatchers, planners, and drivers.
• Oversaw the implementation of a new transportation management system (TMS), streamlining operations and enhancing visibility across the supply chain.
• Collaborated with vendors, carriers, and customers to ensure seamless communication and successful execution of shipments.
• Facility Operations- Showcase your experience in managing day-to-day operations of facilities, including maintenance, security, housekeeping, and vendor management.
• Courier Management - coordinate with security and respective stake holders to ensure couriers / speed post / normal post delivered on time, while proper record keeping.
• Budgeting and Cost Control- Showcase your skills in budget planning, expense monitoring, and cost control to ensure efficient utilization of resources and adherence to financial targets.
• Visitors Management - Managed the front desk, welcoming and directing of daily visitors, including clients, vendors, and guests.
• Maintained an accurate visitor log, ensuring compliance with security protocols and enabling efficient tracking of guests.
• Collaborated with cross-functional teams to provide visitors with accurate information, coordinate meetings, and handle inquiries.
• Assisted in scheduling appointments, coordinating facility tours, and handling special requests.
• Procured printed materials and forms by assessing requirements, skillfully negotiating pricing, ensuring top-notch quality, and managing delivery timelines. Proficiently handled invoice approvals in alignment with established procedures.
• Supervise end-to-end invoicing procedure for services and goods utilized in administration-related tasks, commencing from point of entry. Ensure meticulous user verification and requisite signatures, validate completion of Goods Received Notes (GRN), and facilitate streamlined handover to finance department.
• Diligently generate all Purchase Requisitions (PRs) pertaining to HR/Admin functions for Indian operations, aligning seamlessly with global guidelines and regulatory requirements.
• Take lead within Administration department to provide robust support for Employee Engagement committees.
• Provided comprehensive end-to-end support to the HR team for Recognition and Rewards (R&R) initiatives and activities.
• Maintained and ensured accuracy and currency of employee attendance records

• Delivered top-notch administrative support to office staff, promoting excellence in office operations.
• Maintained protocol throughout routine work days and special events.
• Created and updated records and files to maintain document compliance.
• Collected data, input records and protected electronic files.
• Planned and executed events for employees and clients and managed logistics and vendor relations.
• Identified communication channels to set roadmap to distribute information.
• Filed paperwork and organized computer-based information.
• Handled incoming and outgoing mail, email and faxes.
• Answered high volume of phone calls and email inquiries.

• Responsible for the maintenance and accuracy of log books, driver information, car documents etc
• Keeping proper record of vehicle movements, ensure timely service and repairs of vehicles to avoid break downs, keep record of fuel consumption, deployment of right vehicle for right job
• Planned and executed events for employees and clients and managed logistics and vendor relations.
• Identifying operational issues, potential problems and opportunities.

• Leading and motivating the entire transport team and responsible for looking after 15 vehicles which run on a 24 hour basis
• On call out of hours and at weekends to deal with any urgent matters
• Keeping proper record of vehicle movements, ensure timely service and repairs of vehicles to avoid break downs, keep record of fuel consumption, deployment of right vehicle for right job
• Maintaining accurate administrative records
• Identifying operational issues, potential problems and opportunities.