Pradip Kumbhar

Accounts Payable Experience (SAP HANA)

• Processed high-volume vendor invoices within SAP HANA, ensuring accurate GL coding, cost center allocation, and workflow routing.
• Executed automated three-way matching using SAP HANA to instantly reconcile invoices, purchase orders, and goods receipts.
• Managed payment runs (F110) to execute ACH, wire transfers, and checks globally while securing early-payment discounts.
• Resolved invoice exceptions and blocks by leveraging SAP HANA’s real-time data tracking to collaborate with procurement and vendors.
• Utilized SAP Fiori applications to monitor AP aging, track real-time liabilities, and streamline invoice approval queues.
• Reconciled vendor sub-ledger accounts against the general ledger, accelerating the month-end closing and accrual process.
• Generated real-time financial reports using SAP HANA analytics to provide management with visibility into cash flow and liabilities.
• Maintained clean master data records for vendors within SAP, ensuring accurate tax details, payment terms, and banking information.
• Conducted regular meetings with the finance team to review accounts payable processes and performance.

Accounts Payable & SAP Integration Experience

• Led the onsite financial integration for 4 new business entities in Germany during a 3-year deputation, ensuring seamless alignment with corporate accounting standards.
• Standardized accounts payable workflows across all new German entities, migrating legacy accounting data into the SAP HANA ecosystem.
• Configured and tested SAP HANA AP modules, including automated three-way matching, payment run protocols (F110), and vendor master data setups.
• Mapped localized German compliance requirements (such as VAT/USt. regulations, and echnung electronic invoicing) into the SAP system configuration.
• Conducted user acceptance testing (UAT) and hypercare support, troubleshooting invoice exceptions and workflow blocks to ensure system stability post-go-live.
• Delivered hands-on SAP HANA and Fiori training to local German finance teams, accelerating system adoption and minimizing operational downtime.
• Served as the primary onsite liaison between business stakeholders, local finance teams, and the global IT department to resolve integration bottlenecks.
• Managed the reconciliation and balance transfer of vendor sub-ledgers from legacy systems to SAP HANA, maintaining a clean audit trail throughout the transition.

Monthly & Quarterly Activities

• Implemented automated accounts payable systems, reducing processing time and minimising errors.
• Review of payroll cost booked in SAP system and cost reconciliation with file recived from Payroll team.
• Review of Vendor cost booked for cost completeness.
• Review of Bank Reconciliation statement with Bank statement and SAP GL bank balance.
• Ledger Scrutiny and MIS preparation for Management review.
• Cash Flow preparation for management decision.
• Preparation of Analytical Review schedules for Quarterly Statutory audits.
• Provideing all the necessary supporings and clarification to auditors on their queries.

Responsibilities as to Accounts Payable

• AP Responsibilities:
• Booking of All PO & Non-PO base Invoices in SAP.
• Releasing Vendor Payments on Weekly basis.
• Preparing AP Ageing report on weekly basis and sent to Higher management for review on start of every week.
• Vendor Follow-up to clear debit balance from books.
• Prepare and upload month end cost closure JV’s.
• Preparing MIS report on monthly basis for management review.
• Preparing Provision entries for monthly closure.

Responsibilities as to Accounts Payable

• Booking of All Non-PO Invoices up to 20 Invoices per day. (T-Codes Used- FB60, F-02)
• Releasing Vendor Payments on weekly basis and Subcontractors and Employee ER payments on 15th and 30th of every month through Check, ACH and WIRE. (T codes used- F110 and F-53).
• Verifying the subcontractors’ agreements and Work order to ensure subcons are paid on hourly rate as per their work orders and agreements.
• Releasing Intercompany vendor payments as per Management decisions.
• Conducting weekly meetings with onsite SPOC persons for TAG team, Marketing Team, Payroll Team and Project Managers for discussions for issues pending for closure.
• Working of 1099 data and issuing 1099 forms to US vendors.
• Reports and Summaries:
• Preparing and Analyzing the Vendor Ageing reports with management and clearing the aged items on priority.
• Preparing and Analyzing Employee Advance Ageing reports with management for actioning pending recoveries from Employees.
• Preparing MIS report on monthly basis for management review.
• Responsibilities as to Payroll Accounting:
• Verifying pay registers sent to us by Payroll Team and Verifying the amounts processed with ADP statements and Bank Statements.
• Identifying the Basic Salary, Salary Taxes, Health Insurance Deductions and other flexible deduction and accounting the US Salaries in SAP for 01-15th and 16-31st period.
• Accounting of 401K accruals, Leave Encashment Accruals and Variable Performance Incentives accruals on monthly basis.
• Ensuring reversal of 401k accruals, Leave encashment Accruals and Variable Performance Incentives Accruals for resigned employees.
• Ensuring there are no open employee advances for Inactive employees and verifying monthly deductions are done from Employees payroll for on-going Advances for Active employees.
• Monthly Cost Closing Activities:
• Passing payroll accounting entries of 1st and 2nd Payrolls in SAP for 450+ employees within closing timelines.
• Accounting other expense provisions for employee ER’s, Professional fees, Legal Fees, Subcontractor cost, Visa Fees Marketing expenses, insurance cost and Other G&A Costs.
• Preparing Bank Reconciliations Statements for 4 Banks including pending payment entries by 31st of Each month.
• Confirming vendor balances and preparing vendor reconciliation statements by month ends.
• Amortization of visa cost & other Prepaid cost by 31st of every month.
• Quarterly Closing & Audit related Activities:
• Preparation of Analytical Review for entire entity for Assets & Liabilities and P&L accounts on every quarter end and providing the same to Management and Auditors.
• Preparing Sundry Creditors ageing wise schedule with quarterly variance with reasoning.
• Preparing variance analysis schedules for P&L expenses items – License Purchase, Office Rent, Marketing event wise cost variance, Service wise Professional & Legal cost variance.
• Preparing variances analysis for all salary related costs which includes head count variance, Salary restructuring and intercompany employee transfer analysis.
• Solving Statutory Audit Queries on every quarterly basis.
• Solving all internal auditors’ queries with all supporting documents and processes.

Activities related to Merger & Demerger from KPIT to Birlasoft Limited:

• Birlasoft was merged with KPIT and got demerged with KPIT and acquired its IT business and KPIT formed its separate entity by acquiring engineering business, where I played a key role in identifying all Engineering related cost and done the necessary cost transfer
• Prepared TB spit balances data during demerger from KPIT to Birlasoft for Employee Advance balances, Subcon balances, Creditors and provision balances
• Passed demerger entries for payroll cost transferred for employees transferred from Birlasoft to KPIT.
• Identified KPIT related balances in prepaid, rent and marketing expenses and passed cost transferred entries for the same.
• Identified Leave Encashment and Variable Performance liabilities of KPIT and passed transfer entries for the same.

Achievements in Birlasoft Limited:

• I was awarded with KROWN Award by CFO of Birlasoft for effectively handling the Merger and Demerger activities along with the two US subsidiary entity singlehandedly.
• Got appreciation from CFO for drafting Policy documents like “US Payroll Policy”, “SAP T-Code User Manual”, “Credit Card Policy”, “AP Payment Policy” & “AP Vendor invoice processing Policy”.
• Successfully implemented HSBC ACH process in 2 US entities.

• Responsibilities as to Accounts & Finance Executive
• Handling whole branch accounting alone.
• Handling Production Process & Excise Process in SAP alone.
• Maintain and reconcile Debtor, Creditor & Expense Ledger account in SAP.
• Make sales, purchase & Expense entry in SAP.
• Handling Branch Petty Cash & reconcile weekly basis.
• Send weekly Debtor, Creditor & Cash MIS to HO.
• Keep other staff aware and informed of changes to accounting system through training.
• Handling central Excise & Sales Tax audit.
• Assisting Finance Manager & HO Accounts Team in Finalization of Annual Report.
• Preparation of monthly stock statement and verification of stock.
• All queries of other department of Branch send to HO and get resolved from HO.
• Daily Bank Reconciliation & report send to HO.

• Responsibilities as to Accounts & Finance Officer
• Prepare Bank reconciliation statement every day.
• Keeping accounts clear of customer & suppliers every week.
• Calculate Tax and other deductions to deduct from the source while making payment.
• Inventory checking and send stock statement to Bank every month.
• Prepare weekly MIS & Cash Flow for management review.
• Preparing TDS working monthly & TDS return quarterly.
• Preparing monthly Service tax working.
• Handle internal & external audits & Bank Audits.
• Handle sales tax, Income Tax & LBT scrutiny.
• Handled PC & PS account.
• Monitor Junior Accountants daily work.
• Submitting bank compliance certificate monthly like QIS, Stock statement, etc.
• Maintain and reconcile General Ledger account.
• Coordinate with Accounts Manager in finalization of accounts.
• Dealing with bank for all type of Tender Bonds, LC,SFIS License & Bank Guarantees.
• Handle petty cash (INR & Foreign Cash).
• Undertake any other duties as directed by the Administration and Finance manager.

• Responsibilities as to Accounts Assistant
• Managing financial departments with responsibility for Budgets, Forecasting, Payroll, Accounts Payable and Receivable.
• Handling Petty Cash & Done Bank Reco.
• Maintaining Debtors & Creditors A/C.
• Creating budgets and forecasts for the management group.
• Preparing company accounts and tax returns for audit.
• Providing monthly MIS report of Debtors, Creditors & Expense position.
• TDS, Vat, Excise, Sales Tax Working & Return Filling.