RAMESH SONAR
Mumbai
Summary
Experienced Administration & Facilities Manager with 15+ years of progressive experience in managing corporate administration, facilities operations, vendor management, transport, travel, and employee support functions. Proven expertise in SOP implementation, multi-location office management, audits, cost control, and HR operational support. Currently pursuing MBA in HR & Administration. Adept at operating in fast-paced corporate environments across India.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Asst. Manager - Administration & Facility
H K Data Services Pvt. Ltd.
Mumbai
12.2019 - Current
- Manage end-to-end administration and facilities operations for corporate offices and salons
- Oversaw housekeeping, security, pest control, transport, and facility maintenance to ensure smooth operations
- Handle vendor onboarding, contract negotiations, SLA compliance, and renewals
- Controlled administrative budgets, petty cash, and prepared monthly MIS reports for management review
- Coordinate travel desk operations, visa renewals, employee transfers, and accommodation
- Managed warehouse operations and ensured inventory met operational requirements
- Supervise multi-functional teams including stationery, transport, drivers, and bikers
- Process invoices and ensure maker-checker controls
- Support HR in employee engagement activities, festivals, and onboarding
- Implemented QR code-based employee complaint management system, enabling real-time tracking and faster closure
Sr. Ex. Admin Coordinator
Asus India Pvt. Ltd.
12.2016 - 11.2019
- Tracked day-to-day MIS, courier, and administrative activities to ensure smooth operational flow
- Managed general administration and facilities operations across locations
- Managed multiple vendor contracts and documentation
- Administered AMC contracts, fire safety systems, and preventive maintenance
- Led asset lifecycle management including procurement, maintenance, and replacement
- Coordinated cafeteria, F&B vendors, housekeeping, and security services to enhance workplace environment
- Maintained monthly MIS reports and admin expense dashboards to support informed decision-making
- Performed data analysis for employees and vendors
- Supported front office, visitor management, courier services, and admin helpdesk
- Provided support to Fone2Serve Communications during secondment
Admin and HR Coordinator
Pidilite Industries Ltd.
12.2013 - 11.2016
- Managed administration and facilities operations across multiple office locations
- Administered AMC contracts, fire safety equipment, and preventive maintenance
- Led asset management lifecycle including procurement and replacement
- Coordinated cafeteria, housekeeping, and security vendor services to ensure smooth operations
- Compiled monthly MIS reports and expense dashboards for management review
- Ensured timely vendor billing, payments, and reconciliations
- Supported front office, courier, visitor management, and admin helpdesk to enhance service delivery
- Played a key role in travel & guest house management, including hotel RFPs and airline negotiations
- Provided HR administrative support and employee coordination
- (Seconded to Fone2Serve Communications)
CRM & Facilities Coordinator
Pidilite Industries Ltd.
06.2010 - 07.2013
- Oversaw pan-India CRM and applicator databases to ensure accurate and accessible data management
- Coordinated expatriate travel, accommodation, and visa processes, enhancing relocation experience for employees
- Handled admin helpdesk, cafeteria, transport, courier, and building management
- Organized office renovations, events, and employee orientation programs
- Developed SOPs, training materials, and process guidelines to standardize operations and improve onboarding
- Managed PTP (Purchase-to-Payment) processes, billing, and invoicing
- Prepared daily, bi-weekly, and monthly management reports
- Conducted vendor audits, performance reviews, and satisfaction surveys
- (Seconded to Fone2Serve Communications)
Education
MBA - HR & Administration
DY Patil University
Mumbai07-2025
Bachelor of Commerce -
University of Raipur
Skills
- Administration & Facilities Management
- HR & Admin Operations Support
- Vendor & Contract Management
- Office & Infrastructure Management
- Asset, Inventory & Procurement
- Travel, Transport & Guest House Management
- Housekeeping, Security & AMC Management
- MIS Reporting & Budget Control
- Payroll, Attendance & Employee Coordination
- SOPs, SLAs & Policy Implementation
- Compliance, Audit & Risk Support
- MS Excel
- Word
- PowerPoint
- Outlook
Certification
- Basic Fire Safety & Emergency Preparedness
- Business Continuity Management
- Problem Solving & Decision Making
- Security & Safety Training
Accomplishments
- Introduced QR code-based employee complaint system, improving response time and closure efficiency
- Streamlined vendor operations through structured SLAs and SOPs
- Strengthened administrative controls and compliance across locations
Personal Information
Title: Asst. Manager - Administration & Facilities
Languages
- English
- Hindi
- Marathi
Timeline
Asst. Manager - Administration & Facility
H K Data Services Pvt. Ltd.
12.2019 - Current
Sr. Ex. Admin Coordinator
Asus India Pvt. Ltd.
12.2016 - 11.2019
Admin and HR Coordinator
Pidilite Industries Ltd.
12.2013 - 11.2016
CRM & Facilities Coordinator
Pidilite Industries Ltd.
06.2010 - 07.2013
MBA - HR & Administration
DY Patil University
Bachelor of Commerce -
University of Raipur