Summary
Overview
Work History
Education
Skills
Other Information
Timeline
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Reema Upadhyay

Greater Noida

Summary

Seasoned professional with more than 13 years of experience in the executive assistant role to senior leadership across various companies. Worked exclusively with C-suite during the entire professional career. Responsible for driving numerous organization initiatives, including employee experience management, travel management, vendor empanelment, and leading executive visits. Focussed on upskilling, with constantly expanding the purview of responsibilities throughout the career.

Overview

12
12
years of professional experience

Work History

Executive Assistant to HR VP (India & APAC) & Country Head

Pitney Bowes
04.2019 - Current
  • Efficiently managed complex calendars and scheduling for HR VP & Country Head across multiple time zones, ensuring seamless coordination and communication
  • Prepared and distributed detailed meeting agendas, recorded minutes, and diligently followed up on action items to ensure timely execution of decisions and initiatives
  • Demonstrated utmost discretion and professionalism in managing confidential information, showcasing trustworthiness and integrity in handling sensitive data
  • Prepared comprehensive pre-reads, presentations, and briefing materials for executive meetings, ensuring all necessary information is organized, accessible, and aligned with strategic objectives
  • Coordinate travel arrangements and expenses aligned with company’s travel policy
  • Assist HR VP with managing employee experience management platform
  • Plays a key role in orchestrating the executive visits from HQ to India
  • Partners with the finance team in onboarding vendors and coordinating PO processes
  • Supports in multiple HR processes, including recruitment, internal events and trainings, and new employee orientation and onboarding.

Executive Assistant to Founder & CEO

One97 Communication Pvt. Ltd (Paytm)
12.2018 - 04.2019
  • Assist CEO with administrative responsibilities and tasks
  • Draft, review, and send correspondence to relevant stakeholders
  • Communicate with general staff on behalf of CEO
  • Coordinate meetings with the senior leadership and management teams
  • Manage travel plans of the CEO.

Executive Assistant to CFO

HMD Mobile India Pvt. Ltd.
05.2017 - 12.2018
  • Manage inbox, scheduling, travel plans of the CFO
  • Acted as a key point of contact for internal and external inquiries, demonstrating professionalism and discretion in handling sensitive information
  • Assisted in the coordination of financial processes, including vendor management, budgeting, and expense tracking
  • Organize and coordinate conferences, board meetings, and executive visits
  • Coordinate renewal of passport and visa
  • Responsible for vendor management and preparation of POs
  • Organize monthly/regional town hall meetings.

Program Manager cum Executive Assistant to HR Director

Microsoft Corporation India Pvt. Ltd.
01.2012 - 05.2017
  • Manage inbox, scheduling, travel plans of the HR Director
  • Coordinate renewal of passport and visa
  • Lead training programs and spearheaded operations of academy program for campus hires
  • Responsible for approvals on manager’s behalf
  • Close coordination with admin team for administration-related tasks.

Education

Bachelor of Arts (B.A.), English Hons. -

Mahatma Gandhi University

Skills

  • Stakeholder Management
  • Internal and External Communication
  • Interpersonal Skills
  • Networking
  • Multitasking
  • Critical Thinking
  • Problem Solving
  • Time Management
  • Organizational Skills
  • Event Planning and Coordination
  • Attention to Detail
  • Professional Discretion

Other Information

  • Undertaken numerous courses to upskill
  • Administrative Professional Foundations, LinkedIn
  • Fundamentals of Executive Assistant Professional, Udemy
  • Executive Travel Planning for Assistants, Udemy
  • Soft Skills: 11 Essential Soft Skills, Udemy
  • Business Etiquettes: Phone, E-mail, and Text, LinkedIn

Timeline

Executive Assistant to HR VP (India & APAC) & Country Head

Pitney Bowes
04.2019 - Current

Executive Assistant to Founder & CEO

One97 Communication Pvt. Ltd (Paytm)
12.2018 - 04.2019

Executive Assistant to CFO

HMD Mobile India Pvt. Ltd.
05.2017 - 12.2018

Program Manager cum Executive Assistant to HR Director

Microsoft Corporation India Pvt. Ltd.
01.2012 - 05.2017

Bachelor of Arts (B.A.), English Hons. -

Mahatma Gandhi University

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Reema Upadhyay