SAP
SOAMI PYARI
Administration
Makarpura
Summary
To work for a growth-oriented organization that will enhance my learning curve and sharpen my knowledge skill to contribute towards the organizational goal.
Diverse experience of 4+ years in Administrative profile (Accounts and HR) in reputed organization. Highly skilled in preparation and maintaining documents such as Purchase Order, Supply Order, Gate Pass, Requisition, IDIV (Internal Demand Issue Voucher) and SRN (Store Receipt Note). Good command in basic office task managements like Data Entry, Bill processing, Screening phone calls and processing the mail. Masters in Business Administration (MBA) in Human Resource (HR) from Dayalbagh Educational Institute, Agra
Overview
1
1
Language
8
8
years of professional experience
Work History
Admin Executive
Asha Consultancy Services at SIEMENS ENERGY INDIA LTD
07.2023 - Current
- Manage international site travel delegation including documentation, approvals, and coordination with global teams.
- Managed visa processing, ensuring timely submissions and compliance with country-specific requirements to facilitate international travel for staff.
- Create and process PR (Purchase Requisition) for subcontractor work at sites using SAP.
- Coordinated technical drawings for site execution teams through SAP.
- Verified timesheets, hardship allowance sheets, and FS utilization reports to support accurate billing and payroll processes.
- Prepare and organize invoice documentation for client and internal finance teams.
- Maintain and monitor Annual Maintenance Contract (AMC) sheets and trackers for compliance and renewals.
- Update and manage assignment sheets for field service engineers.
- Manage instrument inventory, ensuring tracking, maintenance, and allocation.
- Oversee courier dispatches, including tools, documents, and site materials.
- Process and maintain Indemnity Bonds for site engineers and contractors.
- Administer site gate pass procedures, including ISMW registration and Form III, V, and VI documentation for workforce mobilization.
- Ensure compliance with HR policies, legal regulations, labor laws, and site-entry requirements, including gate pass and workforce documentation management.
- Maintain OneDrive folder structure and ensure all site documents are systematically stored and updated.
- Led post-site debriefing meetings to document learnings, identify issues, and ensure closure on outstanding points.
- Prepare warranty handover list for smooth AMC order processing.
- Track and update FS employee training data, ensuring compliance with organizational skill requirements.
- Maintain database of training certificates and ensure timely renewals.
- Support turbine boroscopic inspection activities, including documentation, reporting, and coordination requirements.
- Support internal and external audits by organizing and maintaining compliance and operational documentation.
Administrative Assistant
Oriental Integrated Facility Management Pvt. Ltd. at ARDE (Armament Research and Development Establishment)
08.2020 - 06.2023
- Updated ledger and recorded transactions to ensure accurate financial tracking.
- Inventory management in the HILS Division, ARDE.
- Preparation of documents and maintaining ISO file.
- Prepared documents and maintained ISO file to support compliance and organizational standards.
- Maintaining records of Expendable and Non-Expendable items voucher.
- Performing basic office task, such as Filing, Data Entry, Bill processing, Screening phone calls and processing the mail.
- Maintained records of transactions including purchase orders, supply orders, gate passes, requisitions, IDIV, and SRN to ensure efficient inventory management.
- Prepares test reports in Latex Software.
- In HILS & Int. Division-Pashan, Pune, Maharashtra
- ARDE (Armament Research and Development Establishment) in HILS & Int. Division-Pashan, Pune, Maharashtra
Account assistant
SAHIBA LTD - JOLWA PATIYA KADODHRA
01.2019 - 04.2020
- Preparing financial reports.
- Prepared financial reports for management review, ensuring accuracy and compliance.
- Performed accounts payable functions for construction expenses.
- Generating invoices, generating commission vouchers and commission expense entry in ledger.
- Issued payments via cheques and maintained detailed payment records for audit purposes.
- SURAT, GUJARAT
- SAHIBA LTD - JOLWA PATIYA KADODHRA, SURAT, GUJARAT
Administrative Assistant
RATHI PUBLISHING COMPANY
10.2018 - 01.2019
- Managed office tasks including filing, generating reports, setting up meetings, and reordering supplies to ensure smooth operations.
- Using computer to generate reports.
- Screened phone calls and directed callers to appropriate parties to facilitate communication.
- Using a computer to generate reports.
- Receiving orders and maintaining records.
- Maintaining records of transactions such as parcel dispatch.
- Conduct Follow up process for order receiving.
- AGRA, UP
- RATHI PUBLISHING COMPANY – AGRA, UP
Education
MBA - Auditing And HR
Dayalbagh Educational Institute
Dayalbagh Agra01-2020
Bachelor's of Commerce - Honours in HR
Dayalbagh Educational Institute
Dayalbagh, Agra 04.2001 -
INTERMEDIATE - Commerce
D.E.I. PremVidhyalaya Girls Intermediate College
Dayalbagh, Agra01-2014
HIGH SCHOOL - Mathematics
D.E.I. PremVidhyalaya Girls Intermediate College
Dayalbagh Agra.01-2012
Skills
Travel coordination
Visa processing
Site gate pass administration
Document control
Inventory management
MS Office suite
SAP
Power BI
Latex software for report writing
Records management
EXTRA - CURRICULAR ACTIVITIES & ACHIEVEMENTS
Second Prize In Group Song Competition -2016 NSS Camp Participated in drawing and painting competition Sponsored by SPHEEHA (2012). Participated in drawing and mehndi competition Sponsored by Jeewan Aadhar Walfare Society. Active Participation in Essay, Group Singing, Drawing Competition, and Other Co-Curricular Activities. Participated in Seven Days NSS Camp From 23rd Dec, 2013 To 30th Dec, 2014 Conducted By Dayalbagh Educational Institute. Painting and Crafting Participated in 3rd International Mathematics Olympiad. Participated Workshops in Mathematics (Geometry And Measurement-1) Sponsored by REI. Participated in The Community Service Programme Of The Ashram Of Dayalbagh Since 2011. Second Prize In Group Song Competition -2016 NSS Camp Participated in drawing and painting competition Sponsored by SPHEEHA (2012). Participated in drawing and mehndi competition Sponsored by Jeewan Aadhar Walfare Society. Active Participation in Essay, Group Singing, Drawing Competition, and Other Co-Curricular Activities. Participated in Seven Days NSS Camp From 23rd Dec, 2013 To 30th Dec, 2014 Conducted By Dayalbagh Educational Institute. Painting and Crafting Participated in 3rd International Mathematics Olympiad. Participated Workshops in Mathematics (Geometry And Measurement-1) Sponsored by REI. Participated in The Community Service Programme Of The Ashram Of Dayalbagh Since 2011.
Software
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook),
Power BI
LaTex
Microsoft Teams
OneDrive
SharePoint
PROJECTS & SEMINAR
- Attended a Two Day National Workshop on the Theme, Skill Enhancement (Readiness and Strategies for Dream Job) Sponsored By Dayalbagh Educational Institute, 2015.
- Attended a Two Day National workshop on last minute preparation for examination (2016).
Timeline
Admin Executive
Asha Consultancy Services at SIEMENS ENERGY INDIA LTD
07.2023 - Current
Administrative Assistant
Oriental Integrated Facility Management Pvt. Ltd. at ARDE (Armament Research and Development Establishment)
08.2020 - 06.2023
Account assistant
SAHIBA LTD - JOLWA PATIYA KADODHRA
01.2019 - 04.2020
Administrative Assistant
RATHI PUBLISHING COMPANY
10.2018 - 01.2019
Bachelor's of Commerce - Honours in HR
Dayalbagh Educational Institute
04.2001 -
MBA - Auditing And HR
Dayalbagh Educational Institute
INTERMEDIATE - Commerce
D.E.I. PremVidhyalaya Girls Intermediate College
HIGH SCHOOL - Mathematics
D.E.I. PremVidhyalaya Girls Intermediate College