Sumit Shorabh
Facilities - Administration & liasoning
NEW DELHI,Delhi
Summary
Experienced and results-driven Senior Manager with a proven track record in leading administrative and facilities management functions. Offering over 15 years of expertise in overseeing the efficient operation and maintenance of facilities, while ensuring a conducive and safe environment for occupants. Adept at managing teams, budgets, and projects to achieve organizational objectives. Strong leadership, communication, and problem-solving skills combined with a commitment to excellence and customer satisfaction.
Overview
16
16
years of professional experience
1
1
Language
Work History
Senior Manager –Facilities & Administration
Hero Corporate Service Pvt Ltd.
NEW DELHI
04.2020 - Current
- Overseeing end to end admin & facilities for NCR & outstation locations.
- Creating & implementation of functional SOP/Policies.
- Managing & assisting stakeholder & senior management.
- Regular visits to outstation location office & branches
- Planning & monitoring of overall facilities budget (OPEX/CAPEX), forecasting of expense's trends/Analysis expenses vs budget as MOM/YOY.
- Bringing in new initiative/ adoption of efficient technologies/ Consolidation & optimization of resource (Man & Material) bringing in continuous saving & keeping expenses at lowest.
- Responsible for 100% building & functional compliance to be maintained with Govt authority (PCB/ Central agencies) & local bodies (Fire/Electrical/MCD/DSIIDC/Police/
- Providing conducive operating environments in office with excellent infrastructure facilities and maintaining service levels of soft services
- Carrying out leaner and more efficient stock management and by generating strong MIS to find and bridge gaps in system.
- Implementing planned preventive maintenance/ equipment specific checklist & setting up process to ensure zero down time of office operation due to technical equipment's.
- Managing life cycle of soft services/technical facilities/ Manpower/ Infrastructure project vendor from exploring/Evaluation/Negotiation/Onboarding/Agreement/Contract/CAMC/Payment process/Performance review/ Exit/Closure/NDC etc.
- Employee travel (ETS/Call Basis) Domestic/International.
- Coordination with cross function for smooth operations & supporting them in requirements.
- Implementing health & safety process/Policies and taking initiative for employees & organization.
- Implementing BCP for facility operation and sharing inputs with department/Structuring firefighting & first aider team, Organizing safety training/Drills
- Organizing Event/festival celebration/Employees outbound.
- Regular visits to outstation location office & branches
- Implemented innovative solutions to overcome challenges, leading to enhanced productivity levels.
- Identified cost improvement changes and cost savings plans to increase company savings.
- Reduced costs, optimized resource allocation, and improved efficiency in managing projects.
- Mentored junior staff members for skill development and career progression within organization.
- Mentored junior staff members for skill development and career progression within organization.
- Utilized data-driven insights to make informed decisions that resulted in higher returns on investments.
- Streamlined and monitored quality programs to alleviate overdue compliance activities.
- Planned, created, tested and deployed system life cycle methodology to produce high quality systems to meet and exceed customer expectations.
- Carried out and developed social media, e-blast and public relations campaigns.
- Consistently met or exceeded annual performance targets set by senior leadership.
- Boosted team member productivity by enhancing performance monitoring and instituting motivational approaches.
- Promoted culture of continuous learning through regular workshops, seminars, and training sessions for staff.
- Ordered new equipment and inventory and scheduled repairs for damaged equipment.
- Managed budgets effectively, achieving financial objectives while maintaining strict control over expenditures.
- Provided strong leadership to enhance team productivity and morale.
- Promoted culture of continuous learning through regular workshops, seminars, and training sessions for staff.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Defined clear targets and objectives and communicated to other team members.
- Reviewed and analyzed reports, records and directives to obtain data required for planning department activities.
- Led cross-functional teams to achieve project milestones and deliver high-quality results.
- Spearheaded change management efforts for seamless adoption of new systems or processes among employees.
- Achieved operational excellence by streamlining processes and implementing best practices.
- Managed large-scale projects and introduced new systems, tools, and processes to achieve challenging objectives.
- Conducted performance evaluations, compensations and hiring to maintain appropriate staffing requirements.
- Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
- Championed process improvement initiatives that led to significant cost savings without compromising on quality standards.
- Executed appropriate staffing and budgetary plans to align with business forecasts.
- Held monthly meetings to create business plans and workshops to drive successful business.
- Consolidated vendors and renegotiated contracts to optimize costs.
- Improved team performance by providing comprehensive training and fostering collaborative work environment.
Assistant Manager –Facilities & Administration
Intertek India Pvt Ltd.
Gurgaon
04.2016 - 04.2020
- Managing facilities of 80000 square feet area including infra projects /setting up new lab & modification/renovation of existing
- Budget analysis (Expenses vs budget) /Expenses trend/ Annual budgeting.
- Implementing new initiatives for cost saving & employees Safety & wellbeing.
- Stock management and by generating strong MIS to find and bridge gaps in system.
- Preparing monthly MIS of Expenses Arranging quotes/requirement analysis for Budgeting Finalizing BOQ/vendors comparison & finalizations/execution of work/updates to management/checking & processing invoice)
- Liaison with Govt department for compliance (PCB/FIRE/Electrical/DG Safety NOC)
- Purchase process management.
- Ensuring smooth operations of office enabling new initiative and robust tracking of technical maintenance equipment's
- Warehouse operations/Hazardous waste & Scrap (IT/NON-IT)
Senior Executive –Facilities & Administration
Vodafone South Ltd.
NEW DELHI
08.2008 - 04.2016
- Responsible for managing 42 sites across UP-West & UK region including 4 zonal offices/ 27 Vodafone stores/2 MSC/3 Warehouse/6 branches etc.) with team of 18+ Supervisor.
- Infrastructure set up for new office/Branch office/Stores and liaising with contractor.
- Lease deeds execution & landlord coordination for rents/Pay-out/extension/exit etc.
- Managing security & dealing with local issues at all locations.
- Purchases and Inventory Management
- Travel (Air & Ground/ Domestic & international) managing vendors & upkeep of vehicles.
- End to end vendor management for all service & supply (onboarding to exit).
- Leading Health Safety wellbeing (HSW) across circle.
Education
Master of Commerce - Finance & Accounts
S.M.J.N College
Haridwar - INDIA 04.2001 -
Bachelor of Commerce - Accounts
B.S.M Degree College
Roorkee, India 04.2001 -
MBA - HR & MARKETING
Punjab Technical University -Jalandhar
Jalandhar, India 04.2001 -
Post Graduate Diploma in Computer Application - Information Technology
MCRP BHOPAL
Haridwar, India 04.2001 -
Skills
Team Collaboration
undefinedPersonal Information
- Father's Name: Sukhbir Singh Saini
- Date of Birth: 11/26/81
- Gender: Male
- Marital Status: Married
Academic Qualification
Master of Business Administration (HR & Marketing) from Punjab Technical University (Jalandhar)., Master of commerce from H.N.B University (U.A) – 2003, Post Graduate Diploma in computer Application in 2001(IT Skill)., Bachelor of commerce from C.C.S University Meerut (U.P) in 2001., 12th from UP Board Allahabad in 1998, 10th from UP Board Allahabad in 1996
Awards
- Received prestigious appreciation card from senior management & cross functions 4 times in a year
- Spot on award for (GM-HR – South Asia) for handling end to end medical emergency on an employee.
- Roll out of 7 infra projects. (New office/Department Shifting etc.)
- Shifting & Planning of new lab completion
- Organised Global CEO visit
- Recognised as best Performer amongst the entire facility & service team.
- Installation of Fire hydrant System
Timeline
Senior Manager –Facilities & Administration
Hero Corporate Service Pvt Ltd.
04.2020 - Current
Assistant Manager –Facilities & Administration
Intertek India Pvt Ltd.
04.2016 - 04.2020
Senior Executive –Facilities & Administration
Vodafone South Ltd.
08.2008 - 04.2016
Master of Commerce - Finance & Accounts
S.M.J.N College
04.2001 -
Bachelor of Commerce - Accounts
B.S.M Degree College
04.2001 -
MBA - HR & MARKETING
Punjab Technical University -Jalandhar
04.2001 -
Post Graduate Diploma in Computer Application - Information Technology
MCRP BHOPAL
04.2001 -
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