Swati Gaonkar

Sr. F&A Practitioner

IBM India Private Ltd

09.2021 - Current

Stabilized and transitioned a new AP project as part of the pilot team.
Managed exception handling and participated in DTP preparation and KT sessions
Managed vendor master data, including vendor creation, modification, and addressing payment queries to ensure accuracy and compliance.
Processed PO and Non -PO invoices in PeopleSoft and Web Dc with high accuracy using 2 way and 3 way matches.
Special focus on escalation mails to resolve on priority.
Solving invoice discrepancy and liaison with Buyers or Procurement team to resolve Purchase Order /Payment Issues/GRN issues.
Executed end-to-end Procure-to-Pay(P2P) processes, encompassing invoice receipt, scanning, processing, vendor master maintenance, and auditing.
Processing of Inter Company, Retention, Utility Invoices and Complex invoices which has multiple lines and multiple PO’s.
Conducted RCA (root cause analysis) for payment failures and vendor escalations, improving resolution time.
Reconciliation of email boxes
Good excel working experience with Data validation and Macros,V Lookup,Pivot table,etc.
Performing internal Audit check for posted invoices and queried invoices and Duplicate check and Audit on daily basis.
Allocation of invoices on daily basis to the team members and monitoring, reporting daily productivity to management.
Consolidating the error report and publishing to team.
Giving training for new joiners and helping them to clear the issues and doubts and conducting assessments to ensure the knowledge improvement.
Preparation of productivity reports on daily, weekly, monthly basis and submit them to higher management.