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Udaybhasar Challapalli
Senior Executive -Admin & Business Operations
Chennai,TN
Work Preference
Summary
SHRM-certified HR and Administration Professional with over 13 years of progressive experience in driving strategic HR and administrative functions across diverse industries. Proven expertise in HR operations, talent acquisition, employee lifecycle management, HRIS/HRMS administration, onboarding, payroll coordination, performance management, employee relations, statutory compliance, and office administration.
Demonstrated success in partnering with business leaders to align people strategies with organizational goals, optimize workforce performance, and build high-performing, engaged teams. Adept at streamlining HR processes, implementing policy improvements, managing vendor and facility operations, supporting ISO/QMS audits, and enhancing operational efficiency.
A results-oriented leader recognized for delivering mission-critical outcomes, managing cross-functional teams, strengthening compliance frameworks, and driving continuous improvement initiatives that reduce costs, improve employee experience, and support sustainable business growth. Known for strong stakeholder management, analytical decision-making, and the ability to lead organizational change in dynamic, fast-paced environments.
Overview
4
4
Languages
1
1
Certification
14
14
years of professional experience
Work History
Sr. Administration Executive
TWI (INDIA) PRIVATE LIMITED
07.2019 - Current
- Developed and managed the business calendar for monthly and annual training programs, ensuring alignment with organizational goals and budgetary constraints.
- Oversaw vendor management, acting as a key liaison among employees, participants, and service providers to ensure efficient and timely operations.
- Maintained accurate records in compliance with Standard Operating Procedures (SOPs) to support audits and reporting requirements.
- Ensured smooth day-to-day office operations by strictly adhering to established protocols and administrative procedures.
- Communicated training objectives, schedules, and updates to all stakeholders, promoting transparency and alignment across teams.
- Prioritized customer satisfaction through backend verifications, efficient scheduling, and proactive issue resolution.
- Managed inventory control and coordinated with logistics teams for procurement and timely distribution of materials, stationery, and office supplies.
- Ensured organizational compliance with Quality Management Systems (QMS) by consistently following established standards and processes.
- Participated in internal and external audits, supporting compliance with SOPs, QMS, and Integrated Management Systems (IMS).
- Managed facility operations, ensuring all workspaces were well-maintained, safe, and conducive to a productive work environment.
HR & Admin Executive
SC BOSE AUTOMOBILES
01.2019 - 04.2019
- Managed end-to-end recruitment processes, including candidate sourcing, onboarding, induction programs, and completion of all joining formalities.
- Oversaw compensation and benefits communication to ensure new hires were well-informed and seamlessly integrated into the organization.
- Handled vendor relationships to ensure timely service delivery and cost-effective transactions.
- Coordinated meetings, managed housekeeping services, and supervised security and facility operations to uphold a safe and efficient work environment.
- Monitored and maintained accurate employee attendance records, supporting payroll processing and compliance.
- Supervised shift scheduling and staffing to ensure uninterrupted business operations and adequate workforce coverage.
Consultant HR & Admin Officer
APUIAML
08.2017 - 11.2018
- Prepared purchase orders, raised invoices, and drafted memos to support smooth financial transactions; conducted vendor negotiations to secure cost-effective and favorable terms.
- Oversaw rental and contract agreements, ensuring compliance, proper asset utilization, and efficient resource allocation.
- Maintained accurate inventory of office assets, stationery, and pantry supplies, ensuring availability and operational readiness.
- Managed procurement processes, including sourcing, purchasing, and documentation in line with compliance and audit requirements.
- Supervised housekeeping and security teams to maintain a clean, safe, and functional workplace environment.
- Arranged travel logistics for employees, including booking flights, coordinating vehicle transport, and managing accommodations for both local and non-local trips.
- Managed petty cash flow, stock inventory, and office supplies to support day-to-day business operations.
- Maintained and monitored attendance records; ensured timely and accurate payroll processing in alignment with organizational policies.
- Managed guest relations, ensuring a welcoming environment; oversaw guest house operations to maintain high standards of comfort and facility upkeep.
Admin & HR Coordinator
FIRST SOURCE SOLUTIONS LTD
08.2015 - 07.2017
- Oversaw shift management, including cab planning, routing, and scheduling to ensure timely employee transportation and smooth shift transitions.
- Handled vendor and purchase management, including Purchase Order (PO) generation, vendor coordination, and procurement tracking.
- Supervised soft services and facility services, ensuring operational efficiency and compliance with safety and quality standards.
- Managed petty cash, stationery, lockers, and record keeping to support daily administrative needs and maintain organized documentation.
- Monitored cafeteria services, ensuring vendor compliance with hygiene, safety, and quality assurance protocols.
- Generated and submitted weekly and monthly administrative reports; coordinated guest relations and ensured a professional and welcoming environment for visitors.
- Supported end-to-end recruitment, including candidate sourcing, interview coordination, and onboarding formalities.
- Assisted in employee engagement initiatives to foster a positive work environment and strengthen workplace morale.
- Addressed and resolved employee queries using the Integrated Management System (IMS) tool, ensuring timely and effective communication.
- Collaborated with the HR team in daily operations and provided support on key HR functions and compliance-related tasks.
Admin & Accounts Executive
People's Mutually Aided Co-operative Society
04.2015 - 07.2015
- Successfully managed and processed gold and mortgage loan transactions, ensuring accuracy, compliance, and seamless execution of annual banking operations.
- Handled core banking functions, including loan processing, office operations, and day-to-day administrative support within the branch.
- Interacted with clients to understand and address their financial needs, maintaining a high client satisfaction rate through responsive and solution-oriented service.
- Coordinated with vendors and account holders, ensuring timely service delivery and contributing to operational improvements and customer retention.
- Maintained detailed documentation and records in compliance with banking regulations and internal audit standards.
Sales Executive
RANBAXY LABORATORIES &METROPOLIS HEALTHCARE LIMITED
01.2013 - 06.2014
- Maintained strong relationships with healthcare professionals primarily doctors. proactively expanded the client base by identifying and converting potential prescribers, directly contributing to territory sales growth and increased product visibility.
- Coordinated with stockists and medical retailers to ensure timely product availability, maintaining optimal stock levels and achieving a 10% reduction in stock-outs. Conducted regular field visits and follow-ups to promote products, provide scientific information, and address healthcare professionals’ queries with precision and professionalism.
Education
MBA - HR & Marketing
Visakha Institute for Professional Studies, Andhra University
01-2012
B.Sc. - Physics
A.N.R College, Acharya Nagarjuna University
01-2009
Skills
- Administrative & Operational Skills:
- Office Management & Facility Coordination
- Vendor Management & Procurement
- Training & Development Coordination
- Inventory Management
- Budget Planning & Financial Tracking
- Calendar & Scheduling Management
- HR Skills:
- Talent Acquisition & Onboarding
- Employee Engagement & Relations
- Payroll & Benefits Administration
- Compliance (Labour Laws, ISO, QMS)
- Performance Management
- HRIS / HRMS / IMS Tools
- Tools & Software:
- MS Office (Excel, Word, PowerPoint)
- Achiever (Back Office), Surpass API
- Windows Operating Systems
- Interpersonal skills
- Operations management
- Executive support
- Customer relations
- Customer-oriented
- Team leadership
- Administrative skills
- Quality management
- Vendor negotiations
- Problem resolution
- Motivation
- Workflow planning
- Strategy development
- Team player
- Client account management
- Research and analysis
- Income generation
- Customer retention
- Budget administration
- New business development
- Strategic planning
- Staff training
- Stakeholder management
- Business development
- Inventory control
- Project management
- Procedure implementation
- Product development
- Facility management
- Staff development
- Business planning
- Human resources management
- Budget allocation
- Bilingual
- Vendor sourcing
- Purchasing
Accomplishments
- Recognized globally for upholding company values of Taking Responsibility and Teamwork
- Received commendation from Vice President - Operations for outstanding support during a business crisis.
- Honored for exemplary support and handling of high-profile client visits.
- Ranked 9th among 1,000 employees in sales for two major products in the division at Ranbaxy.
Certification
- SHRM-Certified HR Generalist – Protouk Learning
- IOSH Managing Safely & Working Safely – British Safety Council
- ISO Internal Auditor (ISO 9001:2015, ISO 14001:2015, ISO 45001:2018)
- Lean Six Sigma – Yellow Belt
Interests
Playing Video Games
PERSONAL INFORMATION
English- Proficient
Telugu- Native
Hindi- Fluent
Tamil- (Speaking)
CORE COMPETENCIES:
- HR Operations
- Talent Acquisition
- Office Administration
- Performance Management
- Payroll
- ISO Compliance
- Employee Engagement
- Vendor Management
SOFTWARE EXPOSURE
- Windows Operating Systems
- MS Office Package
Playing Video Games
continuous learning
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Sr. Administration Executive
TWI (INDIA) PRIVATE LIMITED
07.2019 - Current
HR & Admin Executive
SC BOSE AUTOMOBILES
01.2019 - 04.2019
Consultant HR & Admin Officer
APUIAML
08.2017 - 11.2018
Admin & HR Coordinator
FIRST SOURCE SOLUTIONS LTD
08.2015 - 07.2017
Admin & Accounts Executive
People's Mutually Aided Co-operative Society
04.2015 - 07.2015
Sales Executive
RANBAXY LABORATORIES &METROPOLIS HEALTHCARE LIMITED
01.2013 - 06.2014
B.Sc. - Physics
A.N.R College, Acharya Nagarjuna University
MBA - HR & Marketing
Visakha Institute for Professional Studies, Andhra University