Uma R

To be proactive in developing self-capabilities and also of the members of the organization that helps to maintain a work culture thus leading to greater productivity and maximum employees as well as organizational satisfaction

PROFESSIONAL SUMMARY 5+ Years of experience in HR , Finance & Office Administration

3+ years of experience working within HR and Training as Lead-Training Coordinator

4+ years of experience in Office Administration. Experience in handling Training, General Administration, Infrastructure Management, Visa Processing, Travel Arrangements, Front Desk reception Functions & supporting HR. In depth knowledge of administering the end-to-end training processes of both off and on site. Excellent knowledge on providing support to training team for various programs. Good knowledge of managing and maintaining filing and record keeping activities.

My strength Includes: -

Possessing a highly professional and positive attitude Strong analytical skills and very good listener with exceptional patience and diligence Highly capable to perform multi-tasking and keen eye for continuous learning and improvisation in work strategies Seeking challenging environment to achieve professional excellence, simultaneously striving to strengthen competence and efficiency.

• Admin & HR:-
• Issuing Offer Letters to New Joinees and Reliving Letters formalities
• Maintain employee’s records
• Arranging Employees Medical Insurance
• Employees Payroll
• Leave management
• Employees Expenses Re Imbursement including Travel, Telephone, Broad Band
• Vendor Payments updating in SAP & processing payment
• Maintaining corporate assets & electrical equipment such as AC, UPS, Fire Alarm system, IP/EPABX
• Handling Asset insurance
• Company transport management including shuttle, shift & Adhoc bookings
• Maintaining Cafeteria/Pantry & coffee vending machines
• Vendor management
• Coordinating with landlords for rental agreements & rent (re) negotiations
• ERT Training, planning & conducting fire mock drills
• Managing vendors & realizing of vendor bills
• Handling Library
• Organizing VIP’s Visit
• Maintaining house-keeping resources, materials, and stationery items
• Supervising housekeeping & Security personals
• Maintaining and reviewing monthly invoices and status of vendor payments-to ensure purchase orders are not over-billed and vendors receive timely payments so as to avoid disruption in services
• Handling hotel reservations – both Domestic and International
• Business Visa Processing (For France, China, Dubai, Australia, Singapore, Malaysia, Ireland, Nigeria, Bangladesh, Vietnam )
• Domestic & International Air Tickets
• Travel Insurance
• Evening snacks arrangements
• Other regular activities associated with office administration
• Ead Training Coordinator
• Nternal Trainings
• At the start of the training, Interaction with the participants and the trainers
• Plan & roll out Training calendars
• Trainers list creation for the trainings
• Training topic agenda/list creation
• Training date fixation in line with trainer’s availability
• Course material creation
• Send mail for nominations to the Managers
• Coordinate and monitor training program
• Arranging machines and software for the training
• Preparing attendance sheet creation
• Preparing feedback forms creation
• Confirm with trainer that all arrangements are fine
• Handover the attendance record and course feedback forms
• Management of logistics for training programmers
• After the training, collect the attendance record and course feedback forms
• Compiling feed backs collected from the participants
• Sending the trainees feedback compiled report to the trainer as well as to the training manager
• Conducting Test after the training & send marks to receptive managers
• Collecting feedback form from the trainer’s for the logistics coordination
• Analyzing the trainee’s feedback, based on the ratings of the trainer in the scale of 1 to 5
• Updating the training calendar of the participants for the year
• Updating the attendance and feedback information in the soft copy and maintenance of training data
• Managing, tracking, reporting, assessing training activities, trainer management, File the hard copies and Training Reports
• Share the soft copies / scanned hard copies with the managers
• Coordinating for meeting & preparing MOM
• All the trainings coordination for the internal trainers
• External training Coordination
• Checking the trainer’s availability for the dates mentioned by client
• Checking on trainers’ preparation on the course
• Arranging for materials, if required
• Arranging for Prep instance
• Getting the training centre & contact person details
• Coordinating with client to re-solve the issue in instance, attendance etc
• During trainings
• Arranging for Mock call with client & trainers
• If trainers are not available for new training sending escalation mail to manager to get the trainer for the training
• Preparing internal calendar to inform trainers regarding their date blocked for training
• Once the training is completed, sending feedback to accounts department for invoicing to client
• In case of cancellation, send mail notification
• Dmin Executive:-
• Planning & implementation of process & systems, annual budget, expenses & cost management related to office administration & infrastructure management
• Maintaining corporate assets & electrical equipment such as AC, UPS, Fire Alarm system, EPABX..etc
• Handling Asset insurance
• Company transport management including shuttle, shift & Adhoc bookings
• Maintaining Cafeteria/Pantry & coffee vending machines
• Vendor management
• Coordinating with landlords for rental agreements & rent (re) negotiations
• ERT Training, planning & conducting fire mock drills
• Managing vendors & realizing of vendor bills
• Handling Library
• Organizing VIP’s Visit
• Maintaining house-keeping resources, materials, and stationery items
• Supervising housekeeping & Security personals
• Maintaining and reviewing monthly invoices and status of vendor payments-to ensure purchase orders are not over-billed and vendors receive timely payments so as to avoid disruption in services
• Handling hotel reservations – both Domestic and International
• Visa Processing (For Australia, Singapore, Malaysia, Ireland, Nigeria, Bangladesh, Vietnam )
• Domestic & International Air Tickets
• Travel Insurance
• Evening snacks arrangements
• Coordinating with Facility Management/HR team for the event Management, Team Outing… etc
• Other regular activities associated with office administration
• Ront Office: -
• Handling Visitors
• Handling incoming & outgoing calls
• Handling incoming & out going couriers/Postages
• Maintaining reservations of meeting/discussion rooms
• R Related: -
• Conducting preliminary telephonic technical interviews
• Arranging Walk in Interviews – Written test for the candidates
• Follow up of candidates for Interview Schedule, Interview Feedback & to ensure joining, Completed Short Term Basic Computer Course from NICT
• Xtracurricular Activities: -
• Roject work on THE GENERAL HEALTH QUESTIONNAIRE
• Ewards and Recognition
• Pecial acclaim in 2009 - Sincerely handling the travel desk & managing the travel & stay of our consultants meticulously
• Ustomer's Delight: in 2009 – 2010 – Internal
• Ustomer's Delight in 2010 – 2012 – Internal – Provider of Golden Service
• Lub 5 member(s) – For completing 5 years in CMRIT