Vipul Matholiya

Administration Responsibilities :- Responsibilities PF & Statutory Related Responsibilities

• Transport service management (vehicle allocation, route planning & maintenance coordination)
• Colony / Residential facility management
• Security service supervision & deployment planning
• Housekeeping staff supervision & hygiene monitoring
• Courier & dispatch service coordination
• Vendor management & AMC coordination
• Office administration & general facility management
• Asset management & inventory control
• Office maintenance & utility management (Electricity, Water, DG, etc.)
• Canteen / Pantry management
• Event & meeting room coordination
• Guest house management
• Stationery & office material procurement
• Travel booking & accommodation arrangements
• Industrial Relations (IR)
• Record keeping & documentation control
• Compliance with safety & workplace standards
• Coordination with internal departments for administrative support
• Cost control & budget monitoring for admin activities
• Handling disciplinary matters, misconduct cases & domestic inquiries
• Issuing warning letters, show cause notices, charge sheets & other disciplinary documentation
• Drafting suspension letters & termination letters as per company policy
• Contractor management & contractor payment coordination
• Statutory compliance coordination (PF, ESIC, Bonus, Gratuity, CLRA, Factory Act etc.)
• Liaisoning with Labour Department & Government Authorities
• Recruitment planning as per manpower requirements
• Handling employee grievances & dispute resolution
• Supporting wage settlement & negotiation process
• grievance handling
• End-to-end recruitment process handling (Sourcing, Screening, Interview Coordination, Selection & Joining Formalities)
• Manpower planning
• Employee onboarding, induction & documentation management
• Maintaining employee personal files & HR records
• Performance appraisal coordination support
• Payroll coordination support
• PF registration, UAN generation & KYC update coordination
• Handling PF transfer, withdrawal & claim processes

• Supervised daily operations of seed processing and packaging lines.
• Trained new employees on safety protocols and operational procedures.
• Maintained accurate records of inventory and production activities.
• Supervised employees and day-to-day processes of plant.
• Planned shift rotations according to workload demands while ensuring adequate coverage at all times.
• Handled grievance management and resolved employee queries professionally.
• Maintained employee records,
• Managed office administration, vendor coordination, and facility management.attendance, leave management, and HR documentation.
• Coordinated with the Finance department for salary disbursement.

• Remote desktop support (AnyDesk, TeamViewer) ke through client issue resolution.Windows OS (Windows 7/10/11) installation aur system formatting.Provided technical support for Amul AMCS project software and hardware issues.
• Documented troubleshooting processes and solutions for future reference and training purposes.
• Installed and performed minor repairs to hardware, software or peripheral equipment.
• Participated in regular meetings with management regarding project status updates.
• Desktop, Laptop aur Workstation ki installation, configuration aur troubleshooting.
• Hardware components (RAM, HDD/SSD, SMPS, Motherboard) ka installation aur replacement.
• Printer, Scanner aur other peripheral devices ki installation aur support.
• Antivirus installation, system security updates aur malware removal.
• User account management aur basic Active Directory support.
• Data backup aur recovery support.
• Network setup (LAN/WAN), IP configuration aur basic router configuration.
• Operating Systems: Windows 7/10/11
  Networking: TCP/IP, LAN, Router Configuration
  Tools: AnyDesk, TeamViewer
  Software: MS Office, Tally, Antivirus Tools
  Hardware: Desktop Assembly, Peripheral Devices