Geofrine Daniel

Tender and Bid Management

• Reviewed incoming public and private tender requests to ensure alignment with the company’s business strategy and project capabilities.
• Identified potential risks associated with projects and implemented mitigation strategies accordingly.
• Reviewed technical documents such as drawings, specifications and scope of works for accuracy prior to submission.
• Conducted a detailed analysis of the received RFPs to develop comprehensive preparation plans addressing technical, commercial, and contractual requirements.
• Organized events such as workshops or seminars related to the bidding process.
• Coordinated and compiled complete bid documentation, ensuring timely, accurate, and high-quality submissions in line with client expectations.
• Maintained and updated the bid development materials database to streamline and support future tender submissions.
• Managed relationships with external suppliers and consultants throughout the bidding process.

Stakeholder Coordination and Communication

• I took ownership of coordinating internal stakeholder teams, including design, costing, and proposal members, to ensure proposal completion within deadlines.
• Led internal meetings to clearly explain proposal requirements and submission timelines to team members, fostering smooth bid preparation.
• Maintained efficient communication with external bid teams to ensure alignment on deliverables, timelines, and submission processes.
• Conducted weekly meetings with the internal commercial advisory team to identify new client land acquisitions or building leases, enabling proactive outreach for new project opportunities.

Management Approvals and Negotiation

• I approached management for special approvals to proceed with project proposals, especially when minor amendments to tenders were required.
• Negotiated with subcontractors through dedicated meetings to obtain the best pricing for preparing competitive commercial proposals.
• Monitored proposal progress and escalated risks or delays to management promptly for resolution.
• Ensured compliance with all company policies, legal requirements, and contractual obligations throughout the bid process.

Strategic Planning and Execution Assistance

• Developed and maintained internal timelines by communicating finalization dates to the bid preparation team, enabling structured and timely submissions.
• Supported project teams post-award by providing detailed bid documentation, and assisting in the transition from proposal to project execution.
• Ensured all bid documents, technical specs, and commercial terms were accurately reflected in project handover materials.