Manish Kumar Rayat

• Managed administration and infrastructure operations across multiple branches within the zone.
• Led branch setup, relocation, renovation, and closure projects.
• Controlled annual administration and facility budgets.
• Negotiated and managed contracts with vendors, landlords, and service providers.
• Ensured timely maintenance of office infrastructure, electrical systems, UPS, DG sets, HVAC, and security systems.
• Monitored asset procurement, allocation, tracking, and disposal.
• Conducted vendor performance reviews and cost-saving initiatives.
• Ensured compliance with statutory, safety, and corporate requirements.
• Led teams of administration executives and facility coordinators across locations.
• Coordinated with senior management on infrastructure planning and business expansion.

• Lead and managed administrative functions for a team of employees, ensuring smooth day-to-day operations.
• Helped them setting and managing the Office’s entire setup
• Co-ordinated with the contractors to get the work done of our new office as per the needs and requirements of our company and management
• Oversaw the purchase process, including identifying procurement needs, sourcing suppliers, negotiating contracts, and managing vendor relationships.
• Conducted regular vendor performance evaluations and resolved any issues or disputes in a timely manner.
• Developed and implemented inventory management systems to monitor stock levels, track movement, and prevent stockouts or excess inventory.
• Established and maintained strong relationships with suppliers to ensure timely delivery of goods and services.
• Streamlined record keeping and filing processes, ensuring accurate documentation and easy retrieval of information.
• Implemented digital record keeping systems, reducing paper usage and enhancing efficiency.
• Managed the company's asset inventory, including procurement, allocation, maintenance, and disposal.
• Maintained the vendor’s database zone wise
• Developed and implemented policies and procedures related to administrative functions, ensuring compliance with company standards and regulations.
• Collaborated with cross-functional teams, including finance, operations, and human resources, to ensure alignment and support organizational goals
• Conducted periodic audits to verify asset records and reconcile discrepancies.

Key Achievements:

• Successfully managed 54 branches across the North zone.
• Achieved annual cost savings of 9% through vendor negotiations.
• Led infrastructure projects worth ₹___ crore within budget and timelines.
• Improved service delivery standards and audit compliance across all locations.

• Maintaining effective office administration for better coordination in the office premises
• Handling all the activities of housekeeping, security and other office maintenance etc.
• Distributing the identity cards to the employees for proper mobility within the office premises
• Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations
• Segregating duties and allocating them to the office boys for it’s timely completion
• Purchasing the stationary and gift items for the office staff for proper inventory control
• Arranging conferences, seminars, parties and annual get together at the office
• Organizing security guards for office premises
• Handling complete Facilities and infrastructure set up including repair & maintenance
• Responsible for the housekeeping and handling the manpower for the result-oriented target
• Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency
• Planning and execution of shifting the office premises
• Plans and coordinates the maintenance of all electrical equipment of property like DG sets, UPS, Fire and safety equipment, CCTV and Biometric system.
• Procurement
• Inviting quotations from different vendors and compare the quotes on the basis of cost and quality.
• Negotiate terms and prepare agreements as per the company procedure
• Coordinating with the vendors, negotiating and ensuring quality and delivery.
• Security
• Monitoring the function of security officers
• Conducting a security survey of the site with respect to manpower placement and gadgets etc.
• Human Resources
• Preparation of appointment letters, experience letters, confirmation letters.
• Primary point of contact for the preparation of documents like address proof, Bonafide certificates, offer letters etc
• Maintaining the personal files
• Coordinating for the joining formalities of the new recruits
• Preparation of daily attendance tracking
• Entering the Leave records
• Maintaining the Employee Data Base.

• Arranging & Coordinating Air/Train Ticketing
• Stationary Management
• Transportation
• Attendance Records
• Procurement of Construction Materia

• Facility Management
• Transportation
• Cafeteria operations
• Vendor Development / management
• Housekeeping Operations
• Security Management
• Arrangement of Meetings
• Co-ordination between Front office, Maintenance / Administration Helpdesk