Patricia D'costa
Mumbai
Summary
Organized and dependable Administrator/Facility Executive successful ay managing multiple priorities with a positive attitude. Equipped with exceptional ability to facilitate all aspects of Operational functions, support day-to-day General Administration.
Overview
16
16
years of professional experience
Work History
Facility Executive
Johnson and Johnson
Mumbai
06.2022 - Current
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies on monthly basis
- Performed business administration and financial tasks
- Facilitated cross-departmental communication, fostering a collaborative work environment that improved project outcomes
- Prepared reports and schedules with accuracy
- Coordinated office events, seminars and meetings for staffs
- Conducted regular facility inspections to identify repair needs or improvements
- Enhanced facility operations by implementing effective maintenance plans and scheduling preventive tasks
- Scheduled, coordinated and supervised all facility related tasks and activities to monitor performance
- Coordinating for VIP Visits
- Update Joiners and Exit employee data on portal
- Coordinating space planning
Administration Executive
Vodafone Idea Ltd
Mumbai
12.2019 - 05.2022
- Maintaining records of all Property documents
- Preparing and monitoring of CAPEX budget
- Actively involved in preparing a spend tracker during pandemic
- Coordinated for Insurance - Car and others
- Solely responsible for preparing & coordinating Vaccine tracker for Employees
- Compiled and tracked Covid19 infected & follow up recovery on weekly basis
- Procurement of FM Materials through portal
- Preparing work schedule and roaster
- Preparing Digital Visiting Cards for Employees
- Coordinating end to end dispatch of material - PAN India
- Event Management-Responsible for cost effective venue sourcing and equipment's
Guest Relation Executive cum Admin Assistant
Vodafone India Pvt Ltd
Mumbai
12.2015 - 12.2019
- Demonstrated proficiencies in EPABX and front desk reception within a high-volume environment
- Co-ordinating for Staff Welfare
- Preparing Monthly reports & MIS
- Handling HR functions for support staff - Sodexo
- Processing Admin related invoices and follow-up for payments
- Handling Petty Cash
- Maintaining daily Snag report
- Handling meeting room request
- Organising Events
Front Desk Executive
HDFC Ltd.
Mumbai
05.2015 - 11.2015
- Assisting Visitors
Sales consultant
Steve Maddens
Dubai
02.2015 - 04.2015
Front Desk Executive
Vodafone India Pvt Ltd
Mumbai
07.2012 - 01.2015
- Reception & Front Desk Admin Support
- Handling F & B
- Organising Events
- Processing Admin invoices
Front Desk Executive
ITISL Technologies Pvt Ltd.
Mumbai
01.2009 - 07.2012
- Handling Visitors & EPABX System
- Inward & Outward couriers
- Maintaining daily attendance records
- Co-ordinating with housekeeping staff
- Handling day to day activities (Scheduling of meetings for the Directors)
- Keeping record of Office Stationery & ordering as and when required
- Handling HR Activities
Education
Bachelor of Commerce -
Skills
- General Administration
- Event Management
- Inventory Stocking
- Space planning
- Building walk-throughs
- Vendor coordination
Languages
- English
- Hindi
- Marathi
Timeline
Facility Executive
Johnson and Johnson
06.2022 - Current
Administration Executive
Vodafone Idea Ltd
12.2019 - 05.2022
Guest Relation Executive cum Admin Assistant
Vodafone India Pvt Ltd
12.2015 - 12.2019
Front Desk Executive
HDFC Ltd.
05.2015 - 11.2015
Sales consultant
Steve Maddens
02.2015 - 04.2015
Front Desk Executive
Vodafone India Pvt Ltd
07.2012 - 01.2015
Front Desk Executive
ITISL Technologies Pvt Ltd.
01.2009 - 07.2012
Bachelor of Commerce -
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