Priyanka K
Whitefield Bangalore
Summary
An Administrative Officer with more than 6 years of professional experience in the FMCG industry. Able to organize meetings and events and to handle various unexpected tasks all at once. Oversees operations and handles all administrative needs with efficiency and professionalism.
Overview
8
8
years of professional experience
Work History
Senior Executive - Admin
Hector Beverages Pvt Ltd
11.2018 - Current
- Ensuring smooth Admin support and Admin budget control & Ensure total security in the office.
- Vendor Management - Ensure smooth completion of any administrative work with good vendor.
- PO creation & Invoices uploading in portal (Kiss-flow).
- Providing ID & Business cards to employees.
- Handling Petty cash
- Preparing Monthly Expenses data & Travel Data.
- Office maintenance, Security Management & House Keeping Management.
- Stock ordering - HK materials & Stationary requirements.
- Coordinating with Marketing people for their requirements.
- Courier Management.
- Assisting VP's & Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Travel Booking – Booking air tickets and accommodation for all employees though Travel portal (Makemytrip) for domestic and International travels.
- Cab Booking at all required locations through transport desk
- Managing invoices – Resolving issues with invoices for Admin related vendors.
- Change Management in Travel Plans accordingly coordinating with Hotel and Travel Agent.
- Forex – Raising forex for travel requirements Approvals – Approving travel and hotel request for team as per requirements.
- Expenses Submission through (Zoho Portal) - Consolidating invoices and submitting them in system on time, and make sure that travel and other expenses are been claimed accurately.
- Mobility: Initiating Business VISA and Initiating Letters of Assignment
- Coordinating with Forex team for travel advance and settlements of forex.
- Coordinating with mobility team for Invite Letters, AMEX card support ,Track Cancelled Visa/open visa.
- Approving Visitors passes and raising Laptop and Desktop Request for employees during there on boarding and Exiting.
OFFICE ADMIN ASSISTANT
India Medtronic Pvt Ltd
02.2016 - 11.2018
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
- Maintained office supplies inventory by checking stock and ordering new supplies
Set up conference rooms, technology, and materials to facilitate meetings - Taking care of meeting arrangements.
- Raising the employee ID card & Business Cards.
- Blocking Conference Rooms for Meeting
- Issuing welcome kit to the new joiners
- Organizing event and Preparing preparing PPT Report.
- Coordinating with Vendors for stocks
- Reporting to Admin Manager on day to day activity & Events.
- Coordinating with facility Executive for smooth functions in organizations
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Managed accounts payable and receivable to gain better sense of overall financial stability and liquidity.
- Screened visitors and issued badges to maintain safety and security.
- Uploading invoices in SAP.
- Coordinating with Finance team for Vendor Payments.
- Courier management.
Education
Bachelor of Commerce - Accounting And Finance
S.E.A College of Commerce, Accounts & Arts
Bangalore05.2015
PUC - HEBA
Govt PU College Varthur
Bangalore03.2012
SSLC -
Govt High School Kadugodi - SSLC
Bangalore04.2010
Skills
- Communication skills
- The ability to work autonomously
- Database management
- Administration knowledge
Languages
English, Kannada Hindi & Telugu
Timeline
Senior Executive - Admin
Hector Beverages Pvt Ltd
11.2018 - Current
OFFICE ADMIN ASSISTANT
India Medtronic Pvt Ltd
02.2016 - 11.2018
Bachelor of Commerce - Accounting And Finance
S.E.A College of Commerce, Accounts & Arts
PUC - HEBA
Govt PU College Varthur
SSLC -
Govt High School Kadugodi - SSLC
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