Priyanka Shastri

Key Expertise and Responsibilities:

• Assist in preparing and reviewing tender documents under managerial guidance, with accuracy and compliance.
• Summarize tender documents for an easy understanding of requirements, eligibility, and scope.
• Search, evaluate, and identify suitable tenders on e-procurement portals, including GeM.
• Maintain and update a centralized database of bids, submissions, and outcomes.
• Conduct market research, and stay updated with new product models and specifications.
• Attend pre-bid meetings to gather clarifications and align strategies with requirements.
• Compare product specifications with competitor offerings to highlight advantages.
• Coordinate with vendors, internal teams, and OEMs for the required documents and certifications.
• Prepare compliance checklists, pricing sheets, and supporting documents for submission.
• Expertise in IT and mobility products: Apple: iPhones, iPads, MacBooks; Samsung: smartphones, tablets, laptops; HP: laptops, desktops, servers; Software: MDM solutions, MS Office, Professional Suite.

• Searched and identified suitable tenders on e-procurement platforms, including GeM.
• Uploaded product catalogs and managed listings on the GeM portal.
• Prepared, reviewed, and maintained documentation required for tender submissions.
• Conducted pricing analysis and prepared competitive bid quotations.
• I compared product specifications, coordinated with OEMs, and obtained the necessary documents.
• Tracked tender documents, submitted clarifications, and regularly updated bid status data.

• Tender Search and Identification: Proactively searched and identified relevant opportunities on e-procurement platforms (including GeM) to maximize bid participation.
• Catalogue Management: Prepared, updated, and maintained product catalogues with accurate specifications, ensuring compliance with buyer requirements.
• Bid Document Analysis: Analyzed tender documents thoroughly to understand the scope, eligibility, and technical requirements for effective bid planning.
• Representation and Clarifications: Drafted professional representations and handled pre-bid clarifications to ensure compliance and resolve discrepancies.
• Tender Submission: Managed the complete submission process, including technical and financial bids, while ensuring accuracy and adherence to deadlines.
• Pricing & Costing: Developed competitive pricing strategies by evaluating market trends, and conducting competitor analysis.
• Bid Tracking & Reporting: Maintained a structured database of submitted bids, tracked their status, and updated records for transparency and future reference.
• Product Expertise: Specialized in handling electronic product categories such as televisions, desktops, and all-in-one PCs, with in-depth knowledge of specifications and market positioning.

• Conducted outbound calling to generate leads and build client relationships.
• Researched and onboarded new vendors to expand sourcing options.
• Managed billing and invoicing using Busy Accounting Software.
• Drove new business acquisition, contributing to consistent revenue growth.
• Prepared and presented monthly sales reports, achieving ₹4 Cr in sales in a single month.
• Acquired and applied in-depth product knowledge to support sales and customer queries.
• Hands-on expertise in paper, ink, cartridges, and printers, with a strong technical understanding.